Commercial Coordinator
Helaina•New York, NY
•$65,000 - $75,000
About The Position
Helaina is seeking a Commercial Coordinator to join their growing commercial team. This entry-level, hands-on role is responsible for the behind-the-scenes operations that support the business development and marketing teams. The Commercial Coordinator will maintain the CRM, prepare sales materials, coordinate samples, support events, and ensure smooth operations. This is a development role designed to grow into a customer-facing business development career, with a structured path for advancement over time.
Requirements
- 0–2 years of professional experience; recent graduates and early-career candidates are encouraged to apply
- Exceptionally organized and detail-oriented
- A clear, professional communicator, comfortable working with internal teams and external customers
- Proactive and reliable; you follow through and take ownership without being chased
- Comfortable with software and quick to learn tools like CRMs, spreadsheets, and slide decks
- Genuinely eager to build a career in sales and business development — this is a growth role and you want to grow
Nice To Haves
- Curious about science, nutrition, or ingredients is a plus, but not required
Responsibilities
- Maintain the CRM — log activity, update contacts and opportunities, and keep the pipeline clean and current
- Prepare and format sales materials, decks, one-pagers, and proposals for the business development team
- Coordinate product sample requests, shipments, and follow-up tracking with customers and prospects
- Schedule meetings, prep call agendas, capture notes, and track action items and next steps
- Assist with quotes, order documentation, and handoffs between sales, operations, and finance
- Help coordinate marketing campaigns, email sends, and content calendars
- Support trade shows, conferences, and events — logistics, materials, registrations, and follow-up lists
- Organize marketing and sales collateral so the team can find and reuse it easily
- Compile basic reporting on pipeline, campaign activity, and lead follow-through
- Serve as an organized, reliable point of coordination across the commercial team
- Own recurring administrative processes and look for ways to make them run better
- Take on stretch projects that build the skills needed for a business development career
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
