Commercial Coordinator

GridStor•Portland, OR

1d•Onsite

About The Position

GridStor is seeking a motivated and detail-oriented Commercial Coordinator to support our commercial team. This role will report to the Chief Commercial Officer and partner closely with the commercial teams to support day-to-day commercial operations, client engagements, and deal execution. The Commercial Coordinator will be focused on coordinating the commercial team's day-to-day activities, supporting process improvement, planning client engagements, organizing deal files, and providing general administrative support. This role is ideal for candidates with 1-3 years of experience in a coordinator role, a background in the energy industry, and an interest in building a long-term career as a coordinator or interest in gaining commercial exposure to business development and transaction-oriented activities. The ideal candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities and stakeholders in a fast-paced environment.

Requirements

1-3 years of experience in a coordinator, administrative, or project support role.
Background in an energy-related industry or role strongly preferred.
Experience organizing and maintaining files, records, or documentation in a fast-paced professional environment.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with CRM or deal-tracking systems a plus.
Strong written and verbal communication skills, with the ability to interact professionally with clients and internal stakeholders.
Demonstrated ability to manage multiple priorities, meet deadlines, and stay organized under pressure.
Exceptional organizational abilities with keen attention to detail.
Capable of managing multiple tasks simultaneously in a fast-paced environment and seeing delegated projects through to completion.
Strong time management skills.
Strong track record of excellent judgment and integrity in previous roles.
Exceptional communication and interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders.
Adaptable, with the ability to prioritize tasks effectively and approach challenges with a creative, proactive mindset.
Highly motivated to support and collaborate with team members, contributing to collective success.

Nice To Haves

Familiarity with CRM or deal-tracking systems a plus.

Responsibilities

Coordinate day-to-day activities, workflows, and priorities for the origination team and senior members of the commercial team.
Plan and coordinate logistics for client engagements, including meetings, site visits, conferences, and stakeholder events.
Organize, maintain, and update deal files, transaction documentation, and update databases to ensure accuracy, completeness, and easy retrieval.
Support client relations by helping prepare materials, tracking follow-up items, and coordinating communications with clients and counterparties.
Coordinate scheduling and logistics for industry conferences, trade shows, and networking events, including registration, travel, and agendas.
Manage and maintain calendars for the commercial team, scheduling internal and external meetings and calls.
Assist in preparing client presentations, proposals, and internal approval documents.
Support the preparation and tracking of contracts, term sheets, and other transaction documents.
Maintain and update opportunity tracking systems to ensure accurate, current information across the commercial pipeline.
Identify opportunities for process improvement and help implement more efficient workflows and tools for the commercial team.
Track and follow up on action items and deliverables from client and internal meetings.
Support onboarding of new customers, including coordinating documentation and internal handoffs.
Prepare briefing materials, agendas, and background research ahead of client meetings and conferences.
Coordinate travel arrangements, expense reports, and other administrative needs for the commercial team.
Provide general administrative support to the commercial team, including correspondence, filing, and ad hoc projects.