Commercial Assistant Property Manager

Vestar Properties Inc•West Hollywood, CA

9h•$70,000 - $80,000

About The Position

The position of the Assistant Property manager is primarily to assist their assigned Property Manager with all facets of the operation of the property. The Assistant Property Manager’s level of involvement will be determined by the Property Manager to whom each assistant is assigned. Specific responsibilities performed may vary according to the Property Manager’s direction.

Requirements

Extremely detail oriented and organized
Able to take direction and work with minimal oversight
Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations
Adaptability to frustration from details, even though these troublesome decisions may be assigned to others within the division
Possessed with a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results
Able to maintain office records and files, which are available for ready reference
Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance
Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities
Pleasantly uncompromising when it comes to matters of established policy
Diplomatic and their lines of communication are always open
Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies
Integrity, honest and capable
An innovator and creator, uses their unique talents and skills to insure maximum income
2-4 years’ Retail/Commercial Property Management Experience

Nice To Haves

Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits
Cheerful toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business

Responsibilities

Performing periodic site inspections
Assist Property Manager in collection of delinquent rent and other charges
Research and preparation of default letters
Common area maintenance reconciliation preparation
Coding of vendor invoices
Tenant account reconciliation’s and account adjustments
Initial preparation of certain components of monthly reports
Preparing draft lease abstracts for the Property Manager review
Assist Property manager in the preparation and collection of estoppel certificates
Prepare What’s Happening” notices for projects
Maintain updated service contracts for all properties
Maintain updated certificate of insurance information for tenants and contractors
Maintain updated records of real estate licenses
Maintain updated tenant and contractor lists
Track and implement rental increases with assistance from accounting and Property manager
Assist Property manager in collection of gross sales information
Handle and track all work orders for their properties