COM Admissions Student Assistant

Florida Atlantic University•Boca Raton, FL

21h•Onsite

About The Position

The College of Medicine at Florida Atlantic University is seeking an FAU undergraduate student to work as a COM Admissions Student Assistant in Boca Raton, Florida. The position provides administrative, event-planning, data and reporting, inventory, and project support to the Admissions Office. The student will also assist with AI implementation and process-improvement initiatives, including researching technology solutions, documenting workflows, and identifying opportunities for automation. The position is part-time, up to 20 hours per week, with workdays and hours that can vary based on departmental events.

Requirements

Be an FAU degree-seeking student with a minimum of six credit hours, or twelve credit hours if an international student, and a 2.0 GPA.
Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
Familiarity with Microsoft Copilot and other AI technologies.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational, planning, and time-management skills.
Project management skills, including the ability to manage multiple projects and competing priorities simultaneously.
Analytical and problem-solving abilities.
Ability to work independently and exercise sound judgment.
Strong attention to detail, accuracy, and professionalism.

Nice To Haves

Field of study in Business Administration, Business Analytics, Computer Science, Information Technology, Data Analytics, Project Management, Healthcare Administration, Marketing, Communications, or a related field.
Experience or skills in data analysis and reporting.
Experience or skills in event planning and coordination.
Experience or skills in process-improvement initiatives.
Experience or skills in business operations.

Responsibilities

Provide day-to-day administrative support to the Admissions Office, including scheduling meetings and coordinating departmental activities.
Manage and maintain departmental files and records.
Monitor and respond to routine communications as assigned.
Create and maintain PowerPoint presentations, Excel spreadsheets, trackers, and reports.
Analyze and organize data to support admissions operations and informed decision-making.
Assist with planning, coordinating, and executing admissions and recruitment events, including registration, logistics, setup, breakdown, and timeline management.
Support logistics for the College of Medicine’s Second Look event.
Prepare and organize event materials, including name badges, signage, attendee resources, welcome packets, and promotional items.
Organize admissions storage closets and workspaces.
Track and maintain inventory of promotional materials, event supplies, and marketing items.
Coordinate ordering and replenishment of departmental supplies as needed.
Assist with implementing AI tools to enhance departmental processes.
Research and evaluate technology solutions that improve efficiency.
Use Microsoft Copilot, Claude, and other AI tools to support projects.
Develop process documentation and workflow guides.
Identify opportunities for automation and continuous improvement.
Support operational initiatives and strategic projects within the Admissions Office.
Collaborate with staff on business process improvement efforts.
Assist with project management activities and track deliverables.
Perform other duties as assigned.