COM Admissions Student Assistant
About The Position
The College of Medicine at Florida Atlantic University is seeking an FAU undergraduate student to support the Admissions Office in Boca Raton, Florida. The student assistant provides administrative and operational support, prepares presentations and reports, assists with admissions and recruitment events, maintains supplies and inventory, and contributes to AI and process-improvement projects. The role also supports special projects and other duties as assigned. This is a part-time position of up to 20 hours weekly. Work days and hours can vary depending on departmental events. The hourly salary range is $15.00–$20.00.
Requirements
- Be an FAU degree-seeking student with a minimum of six credit hours, or twelve credit hours if an international student, and a 2.0 GPA.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
- Familiarity with Microsoft Copilot and other AI technologies.
- Excellent written, verbal, and interpersonal communication skills.
- Strong organizational, planning, and time-management skills.
- Project management skills and ability to manage multiple projects and competing priorities simultaneously.
- Analytical and problem-solving abilities.
- Ability to work independently and exercise sound judgment.
- Strong attention to detail, accuracy, and professionalism.
Nice To Haves
- Fields of study in Business Administration, Business Analytics, Computer Science, Information Technology, Data Analytics, Project Management, Healthcare Administration, Marketing, Communications, or related fields.
- Experience with data analysis and reporting.
- Experience with event planning and coordination.
- Experience with process improvement initiatives.
- Experience in business operations.
Responsibilities
- Provide day-to-day administrative support to the Admissions Office, including scheduling meetings and coordinating departmental activities.
- Manage and maintain departmental files and records.
- Monitor and respond to routine communications as assigned.
- Create and maintain PowerPoint presentations, Excel spreadsheets, trackers, and reports.
- Analyze and organize data to support admissions operations and informed decision-making.
- Assist with planning, coordinating, and executing admissions and recruitment events, including registration, logistics, setup, breakdown, and timeline management.
- Support logistics for the College of Medicine’s Second Look event.
- Prepare and organize event materials, including name badges, signage, attendee resources, welcome packets, and promotional items.
- Organize admissions storage closets and workspaces.
- Track and maintain inventory of promotional materials, event supplies, and marketing items, and coordinate ordering and replenishment of departmental supplies as needed.
- Assist with implementing AI tools to enhance departmental processes.
- Research and evaluate technology solutions that improve efficiency.
- Use Microsoft Copilot, Claude, and other AI tools to support projects.
- Develop process documentation and workflow guides.
- Identify opportunities for automation and continuous improvement.
- Support operational initiatives and strategic projects within the Admissions Office.
- Collaborate with staff on business process improvement efforts.
- Assist with project management activities and track deliverables.
- Perform other duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
