Collegiate Partnerships Administrator
About The Position
LLH Healthcare is seeking a highly organized, detail-oriented Collegiate Partnerships Administrator to support the development and execution of collegiate partnership initiatives across the country. This role plays a critical behind-the-scenes and coordination function in ensuring LLH Healthcare’s collegiate partnerships are executed with excellence. The ideal candidate is highly structured, proactive, and thrives in managing logistics, tracking engagement activity, coordinating outreach efforts, and ensuring nothing falls through the cracks. While this role supports external collegiate relationships and may occasionally attend events, its core focus is administration, coordination, documentation, and operational support of partnership activities. The ability to manage multiple priorities, maintain accurate records, and support relationship owners is essential.
Requirements
- Bachelor’s degree in Business, Communications, Marketing, Sports Management, or related field.
- 3 years of experience in administrative support, coordination, marketing support, customer success, operations, or related role.
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Experience managing data entry, tracking systems, or CRM platforms.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
Nice To Haves
- Experience supporting partnerships, sponsorships, or collegiate athletics programs.
- Familiarity with higher education environments or collegiate athletics.
- Experience using CRM systems such as Salesforce or similar platforms.
- Exposure to marketing coordination, event planning, or business development support.
- Ability to manage competing priorities in a fast-paced environment.
Responsibilities
- Provide administrative and operational support for collegiate partnership activities and engagement strategies.
- Maintain accurate and up-to-date records of all collegiate partners, contacts, meetings, and engagement activity within CRM systems.
- Coordinate scheduling, logistics, and communications for collegiate partnership meetings, campus visits, and events.
- Support preparation of presentations, outreach materials, and partnership briefing documents.
- Track partnership progress, deliverables, and engagement milestones across multiple institutions.
- Serve as a coordination point between internal teams including marketing, leadership, and external partnership contacts.
- Assist in organizing collegiate event attendance, sponsorship activations, and campus engagement opportunities.
- Monitor and document partnership activity, ensuring timely follow-up and consistent communication workflows.
- Prepare regular reports and updates on partnership activity, pipeline status, and engagement outcomes.
- Support outreach efforts by managing communications workflows and ensuring timely responses and follow-ups.
- Conduct research on colleges and universities to support partnership development strategies.
- Ensure accuracy, consistency, and professionalism in all partner-facing documentation and communications.
- Assist in maintaining a pipeline of prospective collegiate partners and tracking engagement status.
- Support brand representation efforts through coordination of materials and event readiness (occasional travel may be required).
- Uphold LLH Healthcare’s mission and values in all administrative and coordination activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
