College Counseling Administrative Assistant

Convent of the Sacred Heart•New York, NY

About The Position

Convent of the Sacred Heart is seeking a full-time College Counseling Administrative Assistant to join its collaborative, fast-paced, and supportive College Counseling Office. The office serves approximately 250 girls in grades 9–12, all of whom are college-bound, and works with constituents across the school as well as professionals outside it. The Administrative Assistant supports the office’s work and may be the school’s first point of contact for students, families, and other academic institutions. The position is scheduled to begin in November or December 2026. The work schedule is Monday through Thursday, 7:45 a.m. to 4:00 p.m., and Friday, 7:45 a.m. to 3:00 p.m. The role reports to the Director of College Counseling and is non-exempt. The annual salary range is $70,000–$85,000, commensurate with education and experience. Vacation includes six weeks in summer and two weeks during the academic year.

Requirements

Bachelor’s degree.
At least three to five years of professional experience in an office environment.
Excellent interpersonal, communication, organizational, public speaking, writing, editing, and proofreading skills.
Highly organized, efficient, and detail-oriented.
Proficiency with Microsoft Office and Google Suite.
Technologically savvy and comfortable.
Fluency in English.
Knowledge of, appreciation for, and demonstrated commitment to anti-racist and anti-bias education.
Willingness to acquire new skills.

Nice To Haves

Familiarity with SCOIR and College Kickstart is strongly preferred.

Responsibilities

Schedule meetings for students and families with college counselors.
Coordinate visits by college representatives and serve as their point of contact.
Process and submit all school application materials.
Work with students in college counseling classes and provide direct instruction about aspects of the college application process.
Conduct mock interviews with students.
Coordinate administration of PSAT and AP testing.
Plan College Counseling Office programs, including reserving space, preparing materials, and ordering supplies.
Maintain office and student records in SCOIR and College Kickstart.
Manage office email communication with stakeholders.
Update office materials annually.
Help prepare the annual report to the Board of Trustees.
Perform other duties assigned by the Director of College Counseling and Head of the Upper School.