College of Arts and Letters College Care Coordinator (Administrative Support Coordinator, II)

San Diego State University • San Diego, CA

7d • Hybrid

About The Position

The College of Arts and Letters is seeking a collaborative and customer-focused College Care Coordinator to support centralized procurement operations. In this vital role, you’ll partner with faculty, staff, and university teams to ensure procure-to-pay activities are accurate, compliant, and efficient, while helping create a positive onboarding experience for new faculty through thoughtful startup funding support.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices
• Ability to understand and operate in a variety of organizational structures
• Thorough knowledge of English grammar, spelling, and punctuation
• Ability to clearly communicate orally and in writing
• Ability to use and quickly learn new office support technology systems and software packages
• Demonstrated experience in procurement, budgeting, and financial reporting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail and Calendar).
• Knowledge of university procurement policies and procedures, particularly within a higher education environment.
• Experience coordinating with university departments, research foundations, and external agencies.
• Familiarity with Oracle systems, including Oracle IExpense.

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.

Responsibilities

• Independently perform procure-to-pay activities for assigned departments and faculty, including the purchasing of supplies and services
• Collaborate with Contract & Procurement Management and Business & Financial Affairs to ensure timely, accurate, and compliant transactions
• Interpret and apply procurement policies, procedures, and best practices to support purchasing decisions
• Identify and resolve routine and non-routine issues related to procurement processes, including discrepancies and documentation requirements
• Provide responsive, customer-focused service to faculty, staff, and students.
• Support new faculty startup funding by coordinating allowable purchases and ensuring adherence to funding guidelines
• Track, monitor, and report expenditures to ensure funds are used within established timelines and policies
• Support faculty evaluation processes, including Retention, Tenure, and Promotion for full-time faculty and periodic evaluations for part-time faculty
• Adapt to evolving systems, tools, and processes while maintaining accuracy and attention to detail

Benefits

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED