Collections Manager

CADOGAN TATE NEW YORK•Dallas, TX

About The Position

Collections Managers are part of a team overseeing all aspects of fine art storage, including inventory, warehouse environment monitoring, condition reports, storage billing, and warehouse upkeep. The Collections Management department also collaborates on large-scale installations, de-installations, and packing projects. Occasional travel by plane, van, or truck may be required, as may extended hours, including evenings and weekends, during large-scale projects. The role requires coordination with Operations, Art Handlers, Projects, Accounting, clients, and other employees. Initially, all decisions are reviewed by a manager; decision-making authority may be reviewed and agreed upon once an appropriate level of operating authority is reached. Employees are expected to comply with company and health and safety policies, work cooperatively, report concerns, and represent Artemis / Cadogan Tate professionally. The listed responsibilities are a guide rather than a comprehensive account of daily requirements.

Requirements

Bachelor’s degree in museum studies, Art History, Library Sciences, Fine Arts, or a related field.
Minimum two years of museum, fine art, collection management, registration, or gallery experience.
Demonstrated ability to manage complex projects and coordinate multiple projects simultaneously.
Comprehensive knowledge of art terms and best practices.
Excellent time management, problem-solving, organizational, and analytical skills, with attention to detail.
Excellent written and verbal communication skills.
Confidentiality, discretion, and flexibility.
Must successfully pass a background check.
Ability to sit, stand, and walk; occasionally lift up to 50 pounds; perform close work with a computer monitor; and perform repetitive hand movements.

Responsibilities

Maintain warehouse storage inventory.
Activate storage accounts for new clients.
Generate digital records for items arriving into storage.
Generate inventory reports for clients.
Prepare condition reports, ranging from cursory to museum-level, on new arrivals and outgoing items.
Develop and implement regular inventory projects, including audits.
Coordinate large projects with Operations, Art Handlers, and Projects teams.
Generate reports for Accounting and Operations.
Coordinate the handling, packing, and movement of items in storage.
Maintain meticulous records of object movements and conditions.
Keep the warehouse clean and orderly.
Comply with HR, company, and health and safety policies and procedures.
Work cooperatively and supportively with other employees, report concerns to a supervising manager or Head Office, and act professionally as an ambassador for the company.