Collection Management Specialist

Pierce County Library • Tacoma, WA

10d • $25 - $35 • Onsite

About The Position

Performs a variety of cataloging and acquisitions functions on behalf of the Pierce County Library system; creates and maintains catalog records; creates and maintains purchasing documentation; updates and assists in maintaining catalog records on bibliographic utilities; conducts materials and vendor research; processes vendor invoices; researches purchasing issues; conducts records research; and performs other related duties as assigned. Reports to the Senior Collection Management Librarian; no supervisory responsibility is exercised.

Requirements

• Public library operations and services.
• Cataloging and/or acquisitions principles, practices, and techniques.
• Library cataloging and acquisition systems, policies, and procedures.
• Automated online library systems and holdings databases.
• Computers and Windows-based software.
• Customer service standards and protocols.
• Coordinating and performing a variety of materials acquisition and cataloging duties.
• Ensuring the timely, accurate, and cost-effective acquisition and cataloging of library materials.
• Conducting research in relation to materials, vendors, and purchasing issues.
• Selecting appropriate vendors and coordinating the purchasing of library items.
• Processing vendor invoicing and maintaining accurate purchasing records.
• Participating in updating and maintaining the Library’s catalog database.
• Creating, editing, modifying, and researching cataloging records.
• Assisting in ensuring library materials are made available to customers in a timely manner.
• Associate’s Degree in a related field, and Two years public library purchasing and/or cataloging experience; OR Any combination of education and experience which would provide the required knowledge and skills and allows successful performance of the job.
• Must pass local police and Washington State Adult/Child Abuse records check prior to hire.
• The ability to work evenings and weekends on a rotating schedule and to adapt to schedule changes on short notice is required.

Responsibilities

• Delivers high-quality, customer-focused services.
• Downloads carts of titles created by Selectors using vendor websites; reviews data for accuracy and edits errors prior to the ordering of materials.
• Creates title lists on vendor websites as requested by Selectors; reviews hold requests and determines appropriate quantity of items to order within Selector guidelines.
• Researches vendors and the availability of materials; selects vendors and coordinates the purchasing of library items; receives vendor acknowledgements.
• Reviews reports; tracks the status of open orders; reorders and/or backorders materials; cancels orders as necessary.
• Documents and maintains purchasing records; researches and resolves purchasing issues; communicates with vendors regarding order errors and/or invoicing issues.
• Reviews invoices for accuracy and processes them for payment prior to submittal to the Finance Department; monitors selection funds.
• Matches bibliographic records to library items using a bibliographic utility such as OCLC.
• Downloads and/or uploads bibliographic records including those for originally cataloged foreign language materials to ensure that both the local catalog and the bibliographic utility accurately reflect PCLS holdings.
• Adds holdings information to the OCLC database to maximize the Library’s participation in the Interlibrary Loan Program.
• Modifies and edits bibliographic records; assigns call numbers, adds title information and subject headings, and reviews language information.
• Creates original and copy catalog records for review, approval, and addition to the OCLC database by the Cataloging Librarian.
• Creates, updates, and receives standing orders and serials; inputs and updates title information.
• Creates prediction patterns for periodicals; resolves issues regarding serial database predictions.
• Maintains periodical subscriptions for the Library; processes renewals, billing, and invoicing, reports missed issues; communicates with publishers as necessary.
• Coordinates cataloging and acquisition activities with other CM staff.
• Performs a variety of maintenance activities to order and catalog records to accurately reflect library holdings and assist in ensuring materials are made available to customers as required.
• Demonstrates punctuality and regular and consistent attendance.
• Brings matters of public concern regarding waste, inefficiency, corruption, discrimination, and safety to the attention of Library Management.
• Accurately communicates the Library’s policies to members of the public in all job-related contacts.
• Positively reflects Pierce County Library’s mission, vision, and values to members of the public and to staff.
• Performs other duties as assigned or required.

Benefits

• Sick Leave
• Vacation
• Medical, Dental, and Basic Life Insurance
• State Retirement System
• Employee Assistance Program
• Employees have an opportunity to participate in the Tax Sheltered Annuity Program and the Deferred Compensation Program
• Additional life insurance for the employee and family is available through payroll deduction

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree