Collection Management Digital Conversion Intern - PT

Cincinnati Art Museum•Cincinnati, OH

13d•$15 - $18•Onsite

About The Position

The Cincinnati Art Museum is hiring a part-time Collection Management Digital Conversion Intern for spring 2027. This paid, 12-week internship runs between January and May 2027 and is scheduled for 20–24 hours per week onsite. The intern will gain experience in collection and data management by reviewing and organizing permanent-collection documents, auditing those documents against the collection management database, researching and correcting discrepancies, and contributing to the development of data standards. The role also offers exposure to general collection management practices, records management, exhibition and loan processes, condition reporting, art handling, and crating and packing. The intern reports to and works alongside the Head Registrar and permanent collection registrar. Duties include reviewing and organizing hardcopy object-file documents for validity and completeness; auditing and consolidating file materials, including determining archival needs; updating TMS records; assisting with TMS database standards and reference materials; and creating an FAQ document for museum staff. Other duties may be assigned.

Requirements

Be an undergraduate or graduate student focused on humanities, museum studies, public administration, or a related field.
Have research and organizational skills.
Demonstrate attention to detail, ability to work independently, and ability to prioritize tasks to meet project deadlines.
Be proficient with the MS Office Suite.
Be teamwork-oriented and able to collaborate across departments.
Demonstrate commitment to confidentiality and ethical behavior.

Nice To Haves

Experience with TMS Collections or another collection management system is preferred but not required.
Technical writing, cataloging, copyright, and/or database management experience is a plus.

Responsibilities

Review and organize hardcopy object-file documents for validity and completeness.
Audit and consolidate file materials, including determining archival needs.
Update relevant data in TMS to ensure digital records are accurate and complete.
Assist with developing TMS database standards and reference material.
Create an FAQ reference document for Cincinnati Art Museum staff.
Perform other duties as assigned.