Code & Permit Clerk

City of Richmond • Richmond, IN

3d • $13 - $15 • Onsite

About The Position

Performs intermediate administrative support work for the Departments of Infrastructure & Development and Code Enforcement. Assists the public, developers, and contractors with permit applications, code inquiries, and compliance matters; processes fees, maintains records, coordinates inspections, prepares meeting materials, and performs related work as apparent or assigned. Work is performed under the moderate supervision of the Planning Director.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Requirements

• General knowledge of standard office practices, record-keeping, and municipal permitting processes; basic understanding of zoning regulations and public meeting requirements.
• Skilled in operating standard office equipment and Microsoft Office Suite; able to maintain accurate records, organize files, and communicate clearly with the public and coworkers.
• Ability to handle sensitive situations with diplomacy and provide customer-focused support.
• High school diploma or GED required
• Valid driver's license in the State of Indiana.
• Ability to become a Notary Public within 30 days of hire.

Nice To Haves

• moderate experience working in an office environment assisting with customer inquiries, maintaining records, or processing permits preferred.

Responsibilities

• Handles public inquiries on permits, zoning, and code enforcement.
• Explains department procedures, application requirements, and fee structures to the public.
• Collects and processes permit fees; issues receipts; tracks permit status using municipal software.
• Coordinates inspection schedules for code enforcement officers and building officials.
• Prepares and distributes meeting agendas, public hearing notices, and legal advertisements.
• Processes and mails Notices of Violation and other legal correspondence for code enforcement cases.
• Maintains organized filing systems for property records; site plans; Certificates of Appropriateness (COA).
• May assist with special projects or assignments as directed by the assigned department.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED