Code & Permit Clerk

City of Richmond • Richmond, IN

2d • $13 - $15

About The Position

Performs intermediate administrative support work for the Departments of Infrastructure & Development and Code Enforcement. Assists the public, developers, and contractors with permit applications, code inquiries, and compliance matters; processes fees, maintains records, coordinates inspections, prepares meeting materials, and performs related work as apparent or assigned. Work is performed under the moderate supervision of the Planning Director.

Requirements

• General knowledge of standard office practices, record-keeping, and municipal permitting processes; basic understanding of zoning regulations and public meeting requirements.
• Skilled in operating standard office equipment and Microsoft Office Suite; able to maintain accurate records, organize files, and communicate clearly with the public and coworkers.
• Ability to handle sensitive situations with diplomacy and provide customer-focused support.
• High school diploma or GED required; moderate experience working in an office environment assisting with customer inquiries, maintaining records, or processing permits preferred.
• Valid driver's license in the State of Indiana.
• Ability to become a Notary Public within 30 days of hire.

Responsibilities

• Handles public inquiries on permits, zoning, and code enforcement.
• Explains department procedures, application requirements, and fee structures to the public.
• Collects and processes permit fees; issues receipts; tracks permit status using municipal software.
• Coordinates inspection schedules for code enforcement officers and building officials.
• Prepares and distributes meeting agendas, public hearing notices, and legal advertisements.
• Processes and mails Notices of Violation and other legal correspondence for code enforcement cases.
• Maintains organized filing systems for property records; site plans; Certificates of Appropriateness (COA).
• May assist with special projects or assignments as directed by the assigned department.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED