Co-op/Intern Project Coordinator
About The Position
Kinaxis is seeking a motivated and detail-oriented Co-op Project Coordinator to join their IT team. This role is designed for students eager to gain hands-on experience in project coordination and management while contributing to real-world initiatives. The intern will support project managers in planning, tracking, and delivering successful projects that align with organizational goals. The position is an 8-month full-time role starting in September 2026 and requires the candidate to be in the Ottawa, Canada office at least three days a week. Eligibility is for students currently enrolled in full-time education or recent/upcoming graduates within 12 months of the placement end date.
Requirements
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Self-starter mentality
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint)
- Currently enrolled in a post-secondary program in Business Administration, Engineering, Computer Science, or a related field.
Nice To Haves
- Previous project coordination experience
- Power BI experience
- Curiosity and willingness to learn productivity tools, including AI tools and features.
- Basic familiarity with AI tools and features
- Familiarity with ServiceNow/PPM and other project management tools.
- Comfortable working in a fast‑paced, evolving environment where not all problems are fully defined
- Ability to ask questions, seek guidance, and make progress when requirements are still being clarified.
Responsibilities
- Track project status, clean data and prepare updates in ServiceNow/PPM tool and BI tools to facilitate PMO meetings
- Work with IT team members to keep the project backlog current and prioritized.
- Support project managers by maintaining plans, risks/issues, and action items in ServiceNow/PPM and related trackers.
- Coordinate meetings, workshops, and stakeholder communications.
- Prepare project documentation including schedules, meeting agendas, status reports, and presentations.
- Maintain project documentation templates and ensure consistency across project deliverables.
- Update SharePoint and Intranet sites as needed.
- Support project managers with outreach and by gathering status updates.
Benefits
- Flexible vacation and Kinaxis Days (company-wide days off)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs, training, and career development
- Recognition programs and referral rewards
- Hackathons
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What This Job Offers
Job Type
Full-time
Career Level
Intern
Education Level
Associate degree
