CO Administrative Specialist

Williamson County•Georgetown: 306 W 4th Street, TX

4d•Onsite

About The Position

Reporting directly to an assigned Manager, Coordinator, Lieutenant, or Sergeant, this position is responsible for providing administrative support to an assigned division. This role is Level I of II in Corrections Office Administrative Specialists. The duties may vary depending on the specific assignment, such as Mail Room, Bond Services, or Logistics.

Requirements

High School diploma or equivalent
One (1) year of clerical experience in a professional office environment
Working knowledge of financial applications (Bond Services assignment)
Valid driver’s license
Criminal Justice Information Systems (CJIS) User Certification (Required within thirty (30) days of employment)

Nice To Haves

One (1) year of directly related experience to assignment (Mail Room/Bond Services Assignments)
Two (2) years of logistical/supply experience in a similar environment (law enforcement, corrections, military) (Logistics Assignment)
Bilingual (Spanish)

Responsibilities

Provides coverage at a reception desk to assist visitors and callers.
Ensures comprehensive filing systems are maintained and up to date.
Retrieves, sorts, and distributes incoming mail and fax documents.
Creates and maintains various reports, forms, worksheets, and informational materials.
Enters and verifies data within applicable databases and systems.
Performs special duties as assigned.
Receives, sorts, and distributes mail collected from Post Office (Mail Room Assignment).
Updates incoming and outgoing mail in Odyssey systems (Mail Room Assignment).
Provides mailing supplies to inmates and department as needed (Mail Room Assignment).
Monitors messages, photos, and postal messages from SmartJail system (Mail Room Assignment).
Processes cash bonds and surety fee deposits and routes them to bank and other Williamson County offices (Bond Services Assignment).
Tracks all incoming money, bond logs, court records and documents provided by bondsmen (Bond Services Assignment).
Scans and emails notice of appearances to courts and issues bond fees refunds as necessary (Bond Services Assignment).
Orders uniforms, equipment and supplies for corrections officers and law enforcement as needed (Logistics Assignment).
Performs inventory duties of supplies and uniforms and assists with annual budget planning (Logistics Assignment).
Receives and monitors all incoming shipments and distribution and issues supplies to personnel (Logistics Assignment).