CNRE Coordinator

University of the District of Columbia • Washington, DC

10h • Onsite

About The Position

The University of the District of Columbia is seeking a highly organized coordinator to facilitate administrative and programmatic implementation of a federally funded Center for Nanotechnology Research and Education (CNRE) and DoD quantum research and research-capacity-building initiative. Research activities are performed substantially within CNRE facilities, and the Coordinator works in person from the CNRE research environment. The role coordinates the operational infrastructure that enables faculty, researchers, students, and collaborators to carry out project activities efficiently.

The position’s primary areas include day-to-day program operations, financial coordination, administrative execution, personnel-performance processes, meetings and events, quantum-literacy activities, outreach, and grant-reporting support. The Coordinator works closely with project leadership, investigators, students, research staff, UDC HR, Finance, Procurement and sponsored-program offices, external collaborators, and the CNRE Innovation, Research & Commercialization Grant Coordinator. The role has particular responsibility for program operations, while the companion coordinator focuses particularly on research innovation, prototyping, and commercialization. Appointment and continuation depend on grant funding availability and satisfactory performance.

Requirements

• Bachelor’s degree from an accredited institution in business administration, management, finance, project management, public administration, science, engineering, technology, or a related field.
• Demonstrated experience in project coordination, grant administration, program administration, financial management, research administration, or comparable organizational responsibilities.
• Demonstrated experience coordinating budgets, expenditures, purchasing, payments, procurement, or financial records.
• Demonstrated experience organizing meetings, workshops, conferences, educational programs, outreach activities, or other complex events.
• Knowledge of or experience with quantum information science, quantum computing, quantum technology, quantum education, or quantum-literacy activities sufficient to communicate effectively with program participants and coordinate related educational and outreach programs.
• Strong proficiency with Microsoft Office applications, spreadsheets, electronic records, calendars, presentations, and related organizational tools.
• Excellent written and verbal communication skills.
• Ability to maintain accurate financial, administrative, personnel, and project records.
• Ability to manage multiple priorities and deadlines while maintaining attention to detail.
• Strong interpersonal and emotional-intelligence competencies, including self-awareness, professional communication, discretion, empathy, constructive conflict management, collaboration, and fostering productive working relationships within a multidisciplinary team.
• Professionalism in handling sensitive personnel, financial, and administrative information.
• Ability to exercise independent judgment and initiative while maintaining appropriate communication and accountability to project leadership.

Nice To Haves

• Experience working with institutional financial or administrative systems is strongly preferred.
• Experience supporting educational, student, STEM, research, or workforce-development programs is preferred.
• Knowledge of University administrative processes and federal grant requirements is preferred.

Responsibilities

• Coordinate day-to-day operational activities of CNRE and the DoD-funded quantum research program while working in person in the CNRE research environment.
• Understand and articulate CNRE and DoD grant goals and objectives based on the grant proposal.
• Maintain a project-management system covering personnel, activities, deadlines, deliverables, expenditures, meetings, events, and reporting requirements.
• Communicate project roles, responsibilities, assignments, deadlines, and deliverables to staff and students in coordination with project leadership.
• Facilitate implementation of performance expectations and agreed performance metrics; maintain documentation for periodic reviews conducted by project leadership.
• Track deliverables and promptly communicate delays, administrative barriers, or unresolved issues to project leadership.
• Coordinate project meetings; prepare agendas, maintain and distribute minutes and action items, and track follow-up responsibilities.
• Maintain project calendars for meetings, reporting deadlines, workshops, conferences, outreach events, major purchases, and other milestones.
• Support preparation and coordination of annual and progress reports, sponsor documentation, performance data, and other required materials.
• Track grant expenditures, commitments, balances, purchase requests, personnel expenses, travel, equipment acquisitions, and other approved expenses.
• Coordinate with UDC Finance, Procurement, HR, sponsored-program administration, and other University offices to facilitate grant activities.
• Initiate, coordinate, and track procurement of approved research equipment, supplies, services, memberships, registrations, travel, and other expenses.
• Coordinate approved P-card transactions, reconciliation documentation, and payment-approval processes in accordance with University policies and assigned authorization.
• Facilitate timely student, staff, vendor, consultant, travel, and other project-related payments, as applicable.
• Maintain auditable administrative records and supporting documentation for grant expenditures and project transactions.
• Coordinate project-supported conferences, workshops, seminars, research meetings, visiting-speaker activities, outreach events, and other meetings, including invitations, registration, schedules, space, speakers, visitor arrangements, materials, authorized catering, travel, and post-event documentation.
• Coordinate quantum-literacy, workforce-development, educational, student-engagement, and outreach activities associated with the grant; assist with Quantum Literacy Club or comparable programming when aligned with approved objectives.
• Facilitate communication among faculty, staff, students, project leadership, University administrators, and external participants.
• Support organized use of shared CNRE laboratory and meeting spaces in coordination with CNRE personnel.
• Coordinate with the CNRE Innovation, Research & Commercialization Grant Coordinator so the two grants’ activities complement rather than unnecessarily duplicate one another.
• Foster professionalism, accountability, collaboration, respectful communication, and commitment to project objectives.

Benefits

• Depending upon length of appointment, the selectee may or may not be eligible for full benefits such as health and life insurance, annual (vacation) and sick leave, and the University of the District of Columbia’s retirement plan (TIAA).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level