CMMS Work Planner

U.S. Waffle Company•Liberty, SC

4d•Onsite

About The Position

The CMMS Work Planner reports to the Maintenance Manager and prepares maintenance work so it can be completed safely, efficiently, and with the required parts, tools, and information available. The role supports equipment reliability and production readiness through disciplined work planning, kit preparation, work order review, and accurate maintenance records in Ultimo. Working with Maintenance Leads, technicians, the Warehouse Coordinator, Operations, Quality, and the CMMS Key User, the planner maintains a ready-to-execute backlog, develops preventive maintenance models, and keeps asset and service documentation current.

Requirements

High school diploma or equivalent; technical training or equivalent practical experience in industrial maintenance.
At least 3 years of experience in maintenance, maintenance planning, or technical operations in a manufacturing environment.
Hands-on CMMS experience and the ability to create and maintain work orders, preventive maintenance models, and asset records.
Working knowledge of industrial equipment, maintenance workflows, spare parts, job preparation, and preventive maintenance.
Ability to interpret equipment manuals, technical drawings, service reports, and calibration documentation.
Strong computer skills, including Microsoft Excel, accurate data entry, and organized electronic record keeping.
Ability to communicate clearly, coordinate several work priorities, and work safely in production and utility areas.

Nice To Haves

Experience with Ultimo and maintenance planning, scheduling, or shutdown coordination.
Experience in food manufacturing and familiarity with GMP, SQF, sanitation, and food safety expectations.
Technical diploma or associate degree in maintenance, engineering technology, or a related field.
Experience preparing maintenance kits, maintaining equipment parts lists, and managing service or calibration records.

Responsibilities

Review work requests and define the job scope, tasks, estimated labor, required skills, parts, tools, drawings, and service support before scheduling.
Prepare job plans that identify equipment access, isolation and permit requirements, sanitation needs, and production downtime; confirm requirements with the responsible teams.
Coordinate with the Warehouse Coordinator to reserve and stage parts and consumables in labeled kits linked to the work order; verify completeness and flag shortages.
Build proposed weekly schedules and maintenance pit stop or shutdown work packages with Maintenance Leads and Operations for Maintenance Manager approval.
Coordinate with the Production Planner to align maintenance schedules with production requirements, identify available maintenance windows, and minimize production downtime.
Confirm job readiness, contractor availability, and material delivery dates; communicate constraints and update plans when priorities or equipment availability change.
Review the Ultimo backlog routinely for aging work, missing information, duplicates, overdue preventive maintenance, and jobs awaiting parts or approval.
Propose priorities based on safety, food safety, asset criticality, and production impact; escalate urgent issues and obtain Maintenance Manager direction.
Audit work orders for correct assets, scope, status, labor, parts usage, failure details, and supporting documentation; follow up with users to correct gaps.
Review finished work orders before closure, confirm completion records and follow-up actions, and submit them for Maintenance Manager review and approval. Close orders only under the approved workflow and delegated authority.
Perform targeted work order audits based on managers’ feedback; track corrections, recurring documentation issues, and resulting improvements.
Create, maintain, and update preventive maintenance models and job templates in Ultimo, including task steps, frequencies or meter triggers, estimated time, parts, and acceptance criteria.
Use OEM guidance, equipment history, technician feedback, and Quality requirements to recommend PM changes for Maintenance Manager approval.
Ensure approved PM models are linked to the correct assets and generate work orders as intended; monitor overdue tasks and escalate scheduling risks.
Update PM instructions after equipment modifications, recurring failures, or completed work; coordinate changes with the CMMS Key User to follow established standards.
Walk production lines and utility areas regularly with Operations and Maintenance to identify deterioration, leaks, damage, access issues, and maintenance needs.
Create clear work requests or work orders in Ultimo with the correct asset, location, observations, photographs, and proposed corrective action.
Immediately report observed safety or food safety risks to the responsible manager and follow site escalation procedures.
Create, update, and maintain asset records and hierarchy in Ultimo within assigned permissions, including equipment identification, location, manufacturer, model, serial number, and technical information.
Keep asset labels, spare parts lists, manuals, drawings, and maintenance records aligned with installed equipment; coordinate additions, transfers, modifications, and retirements with the CMMS Key User.
Attach service reports, inspection results, calibration certificates, and related records to the correct assets and work orders in Ultimo so they are complete and retrievable.
Track service and calibration due dates with Maintenance and Quality, confirm required records are received, and escalate overdue activities or missing documentation.
Preserve maintenance history and follow site document control, access, and record retention requirements.
Provide the Maintenance Manager with regular reporting on backlog age, job readiness, schedule completion, PM compliance, work order quality, and service or calibration due dates.
Use work order history to highlight repeat failures, recurring parts shortages, and planning gaps; recommend practical improvements.
Support technicians and other users with work order documentation and planning practices, coordinating system or training issues with the CMMS Key User.
Perform hands-on maintenance technician duties as time permits and as assigned by the Maintenance Manager, maintaining familiarity with installed equipment and a practical understanding of the issues faced by maintenance technicians.
Follow site safety, GMP, sanitation, and food safety procedures and perform other related duties assigned by the Maintenance Manager.