CMMS Data Administrator

Human Resources

21d•$41

About The Position

U.S. Facilities, Inc., a dynamic leader in building maintenance services, invites you to submit your resume for the impactful role of CMMS Administrator at our Prince George's County, Maryland, location. We value local expertise and are committed to strengthening our community presence through this vital position. As the CMMS Administrator, you will play a pivotal role in asset management, work planning, and ensuring data integrity within our cutting-edge computerized maintenance management system (CMMS). Your contributions will be vital in delivering accurate equipment and parts data, managing the equipment hierarchy, and implementing standard workflows for work requests, preventive maintenance programs, inspections, and projects. The CMMS Administrator will serve as a key liaison between management and maintenance teams, driving efficiency and reliability across facility operations. This role directly influences the efficiency and reliability of our operations, allowing you to make a meaningful impact on our facility's performance.

Requirements

High school diploma or GED required, associate degree preferred.
Minimum of 2 years’ experience in facilities operation and maintenance.
Proficiency in Microsoft Office and Google Workspace products.
Advanced Excel skills, including formatting, templates, and formulas.
Strong written communication skills, including proofreading and technical editing.
Ability to prepare and deliver reports and correspondence.
Experience in corporate communications, including report formatting and delivery.
Strong deductive reasoning, goal-setting, and problem-solving skills.
Excellent attention to detail, time management, and supervisory abilities.
Ability to respond effectively to inquiries from clients, co-workers, and supervisors.

Nice To Haves

Familiarity with maintenance crafts and workflows.
Experience with CMMS platforms and building automation systems.
Strong interpersonal skills for cross-department collaboration.

Responsibilities

Track and share facility KPIs with management; analyze data, troubleshoot processes, and recommend improvements.
Maintain accurate equipment metadata (manufacturer, model, serial number, system details).
Manage Work Order data, including user setup, employee assignments, and scheduling equipment maintenance.
Assist management in reviewing Work Order details (equipment, scheduled hours, parts used, WO type, closure codes).
Generate daily, weekly, and monthly work schedules.
Oversee work orders to ensure proper creation, planning, updates, and closure.
Manage preventive and predictive maintenance programs.
Maintain accurate spare parts metadata (supplier, catalog number, quantities, pricing, part numbers).
Provide data support to management for corrective actions based on KPIs.
Deliver software training to end users and new administrators, act as a liaison for problem-solving and escalation.
Prioritize work orders across multiple maintenance groups to ensure timely completion.
Monitor escalations and repeated service calls.
Communicate work orders to technicians.
Perform other administrative duties as assigned.