CMMS (Computerized Maintenance Management System) Administrator

Michaels • Jacksonville, FL

9d • Onsite

About The Position

The CMMS (Computerized Maintenance Management System) Administrator updates and maintains all information related to asset information, inventory, purchase orders, preventative maintenance, and vendor relations. This role is crucial for ensuring the smooth operation of facilities maintenance by managing data within the CMMS software and supporting various operational tasks.

Requirements

• Understanding of Facilities Management trades, common repairs, parts, and services
• Exceptional ability to plan and manage work, and meet deadlines, under minimal supervision
• Proficient in Microsoft Office, Tableau, and additional database systems as required
• Must have excellent communication skills (written, and oral) to sustain vendor relations and possess collaborative working style
• High School graduate/GED required
• Proficiency in computerized maintenance management experience preferred
• Previous work experience in facilities maintenance/management (or similar) strongly preferred
• 1 Year experience associated with general knowledge of work order, purchasing, warehousing processes, and inventory management
• Occasional lifting and carrying of products weighing up to 60 lbs
• Occasional pushing or pulling material and/or equipment
• Occasional standing including, but not limited to, when driving powered industrial equipment
• Occasional bending, stooping, kneeling, and twisting to inspect, receive, pick and/or ship products on storage racks and maintain the various DC and office equipment
• Frequent sitting to perform office tasks, review and/or enter data in computer
• Repetitive motion and substantial movement of the wrists, hands, and/or fingers
• Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.

Nice To Haves

• trade or undergraduate technical/engineering education strongly preferred

Responsibilities

• Order necessary materials/parts from vendors as required
• Assist with second sourcing of parts and services from new vendors
• Inventory management and auditing on a regular basis; maintaining Critical Spare Parts list
• Performs daily data analysis on parts/assets
• Processes and creates work orders within CMMS software
• Assist with budget tracking and data entry within the tracking software
• Works with Facilities Operations Manager (FOM) and Systems Support Manager to create a standard approach to IRIS Preventive Maintenance (PM) procedures and scheduling
• Assist with assignment and scheduling of service personnel, or route work to requisite vendors
• Manages work orders in the system to ensure proper creation, planning, update, and closure
• Verify vendor and order information for correctness, checking it against previously obtained information as necessary
• Coordinate/communicate with vendors on frequent basis and provide required documents/information to update and create new accounts
• Creation of new reports and editing of existing reports as requested by FOM
• Provides software training to technicians and CMMS Administrators; serves as liaison for problem solving and escalation
• Other duties as assigned

Benefits

• health insurance (medical, dental, and vision)
• paid time off
• tuition assistance
• generous employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED