CMBS Loan Document Assistant

FBT Gibbons LLP • Louisville, KY

6d • Onsite

About The Position

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve. At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions. We are currently seeking a highly organized CMBS Loan Document Assistant to play a key role in supporting sophisticated commercial lending transactions through the accurate preparation and management of mortgage-backed security loan documents. The ideal candidate is a highly detail-oriented professional with exceptional word processing skills who thrives in a fast-paced environment and takes pride in producing accurate, polished legal documents under tight deadlines.

Requirements

• High school diploma or equivalent.
• Minimum of three years of word processing experience.
• Knowledge of legal practices at a level normally acquired through formal training or its equivalent.
• Expert level proficiency in Word and advanced level proficiency in Excel.
• Minimum typing speed of 70 WPM.
• Ability to convert documents from PDF to Word and clean up converted documents.
• Ability to proofread typed material for contextual, grammatical, typographical, or spelling errors.
• Ability to concentrate and pay close attention to detail when evaluating legal matters.
• Ability to prioritize work to balance multiple projects under tight deadlines.
• Excellent organizational skills and high level of attention to detail.
• Ability to communicate effectively with both internal and external clients.

Responsibilities

• Create, revise, and proof complex legal documents to specifications using expert word processing and advanced software knowledge.
• Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation, or previous versions.
• Check completed work for spelling, grammar, punctuation, and format.
• Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required.
• Compare documents and track document changes.
• Convert PDF documents to Microsoft Word documents.
• Reformat documents, moving information within the documents.
• Transmit work electronically to other locations.
• Work with technical material, preparing statistical reports, planning, and typing statistical tables, and combining and rearranging material from different sources.
• Use devices such as scanners to input documents for revision and editing.
• Maintain closing checklist and other established CMBS department procedures.

Benefits

• health care coverage (medical, dental, and vision)
• life insurance
• short- and long-term disability
• paid parental leave
• employee wellbeing and EAP programs
• paid time off
• 401(k) retirement plan with employer matching and profit-sharing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED