Clubs Resources Coordinator

AMS of UBC•Vancouver, BC

4d•Onsite

About The Position

The Clubs Resources Coordinator manages the Clubs Resources Commons and its equipment rental program to ensure efficient operations and broaden access for student clubs. This position enhances the Commons as a hub for student connection by developing inclusive programming and facilitating club engagement. By activating the space through events and services, the role contributes to a stronger, more connected club community.

Requirements

Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
May not be an executive of an AMS Club, Constituency or Resource Group
Strong public relations, teamwork, and organization skills
Professional conduct
Strong interpersonal and communication skills
Organized, punctual, and detail-oriented
Ability to work independently while contributing to a collaborative team culture
Enthusiastic, open-minded, eager to get involved and take initiative
Strong problem-solving abilities and sound judgment in resolving issues

Nice To Haves

Interest in community building is an asset

Responsibilities

Spearheading the orientation of the space to clubs and students (e.g., procuring materials, working on programming for clubs and students, etc.).
Oversee general maintenance of the space, ensuring it remains accessible, welcoming, and functional.
Maintain regular office hours for equipment pickup and club support.
Design and deliver inclusive programming.
Administer the rental service, including tracking inventory, usage, online catalogue system and booking logistics.
Address and resolve conflicts related to misuse of the Centre or its equipment in a timely and professional manner.
Attend weekly meetings and report on activities.
Coordinating with the Marketing & Communications department for advertising events.
Sits on the Clubs and Societies Committee and contributes to broader club support initiatives.
Prepare a transition report for successor.
Works with the AMS mission statement and values to operate a successful department.
Assist the Vice-President Administration as required.
Uphold the AMS’s mission, values, constitution, and Strategic Plan.
Other duties as required.