Club Coordinator - Mammoth Lakes Mountain Club

Limelight Hotels•Mammoth Lakes, CA

6d•Onsite

About The Position

The Club Coordinator is responsible for managing all administrative functions for the Club, including member communications, event scheduling, and benefit program oversight. This role supports the day-to-day operations by maintaining accurate records, coordinating internal processes, and acting as a key point of contact for members. The Club Coordinator also provides support for food and beverage operations, events, and bartending duties as needed. This role reports to the Club Manager.

Requirements

High School Diploma or GED required
1 year prior administrative or office coordination experience preferred
Experience working in a hospitality, club, or luxury service environment is highly desirable
Strong computer proficiency, including Excel, desktop publishing, and email marketing tools
Exceptional written and verbal communication skills
Ability to manage time effectively and work independently with minimal supervision
Proven ability to handle sensitive information with discretion
Detail-oriented and highly organized, with excellent follow-through
Customer-focused mindset and the ability to engage with a high-end clientele
Flexible and adaptable to shifting priorities or last-minute needs
Collaborative team player willing to support other departments when needed
Strong problem-solving and critical thinking abilities
Familiar with private club office and membership systems

Responsibilities

Manage all Club administrative functions, including membership reports, applications, and benefit tracking while ensuring timely completion of reports and tasks to meet all established deadlines
Create and maintain the monthly Club schedule of events and handle all communication with members via email, direct mail, phone, and in-person correspondence
Ensure familiarity and compliance with all Club rules, regulations, and procedures
Maintain an organized and professional office environment, including ordering supplies and managing collateral
Oversee organization and cleanliness of ski locker area
Train and support seasonal Concierge staff and provide Concierge services two days per week during ski season
Assist with Club projects, promotions, and special assignments as needed
Serve as an additional support staff member during peak periods or special events
Assist with food and beverage service during Club events, peak service periods, and member functions as needed
Support basic bar operations, including bar setup, breakdown, restocking, glassware organization, and maintaining cleanliness of service areas
Bartend or assist with beverage service when needed, in accordance with company policy and applicable alcohol service regulations
Other duties as assigned