Clinical Trials Fiscal Manager

Fred Hutchinson Cancer Center•Seattle, WA

3d•Onsite

About The Position

The Clinical Trials Fiscal Manager provides leadership and oversight to oncology clinical trial finance activities across the Fred Hutch, University of Washington, and Seattle Children’s Cancer Consortium (“Cancer Consortium”). This position is responsible for overseeing clinical trial finance pre- and post-award for a complex portfolio of Oncology clinical trials primarily Investigator Initiated & Non-Industry Trials. As a key leader in the Cancer Consortium’s central clinical trials office, Clinical Research Support (CRS), the Fiscal Manager is responsible for driving strategic initiatives, fostering collaboration, and ensuring operational success across multiple research programs. At Fred Hutchinson Cancer Center, all employees are expected to demonstrate commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Requirements

Bachelor's degree in finance/accounting or related field or equivalent qualification or experience
Minimum six years of experience in healthcare or finance
Two years' experience in clinical trial budget development & management
Two years' experience overseeing clinical trial operations/budget staff
Demonstrated ability to work effectively in a fast-paced financial management environment.
Highly organized and detail oriented with strong time management skills to effectively manage multiple and competing demands.
Effective and professional oral and written communication skills required.
Advanced skills with detailed financial analysis tools and reporting.
Strong computer skills—MS Word, Excel, Access, Adobe Acrobat and advanced knowledge of Excel required.

Nice To Haves

Clinical research-related certification preferred.
Experience with Clinical Trial Management Systems (CTMS) preferred.
Experience working in EPIC preferred.
Experience with multi-site clinical research projects and NIH grants and contracts preferred.

Responsibilities

Oversee clinical trial pre-award financial activities including but not limited to preparation of complex clinical trial budgets, study and funding intake submissions, sponsor funding applications, and coordination with the contracts team to draft and execute underlying clinical trial funding agreements.
Review and analyze study protocols to identify all trial-related costs and resource requirements
Perform coverage analysis in partnership with PI to inform feasibility budgeting
Develop comprehensive site budgets including site fees, personnel, procedures, equipment, and supplies
Review CTMS study calendars, MCA & other work products to help ensure all documents are aligned during study startup
QC budget drafts across the team and identify tools and guidance to address quality trends
Develop budget scenarios for different enrollment projections
Provide cost-benefit analysis and budget optimization recommendations
Identify cost-saving opportunities without compromising trial quality or compliance
Support budget negotiations with sponsors, and funding agencies
Respond to budget inquiries and provide detailed breakdowns of cost allocations
Review and reconcile final budgets against protocol scope of work
Meet with research team members to clarify budgeting requirements and timelines
Provide guidance on clinical trial budget best practices and billing compliance
Maintain organized budget documentation for audit and compliance purposes
Develop innovative budgeting strategies, templates, SOPs & training materials to support a complex budget development function
Mentor, support, and develop staff, including direct management of budget analysts.
Prepare funding applications and annual reporting for submission to grantors and sponsors, and monitor subsequent performance against clinical trial agreement, and funding agency terms.
Administer and monitor budgets, provide routine reports and prepare complex financial models, communications, projections, and presentations to director, leadership and relevant stakeholders.
Act as liaison to Office of Sponsored Research, Contracts Office, Finance and Accounting, and funding sponsors, providing information as needed for allocation of all funds.
Assist in the development of policies and procedures as they relate to finance, budget and contract administration.
Other CRS financial duties and projects assigned.