Clinical Training Program Coordinator Limited Duration

UO HR Website•Portland, OR

4d•Onsite

About The Position

The Clinical Training Program Coordinator provides comprehensive administrative and operational management for the Institute's clinical training, field placement, and professional learning programs. Working with a high degree of independence under general administrative direction, this position assists program leadership in the ongoing administration, coordination, monitoring, and evaluation of clinical training operations. Responsibilities include managing field placement partnerships and agreements, administering student field clearance and compliance processes, coordinating professional learning and continuing education activities, overseeing external clinic operations, and supporting program planning and implementation. The position establishes and maintains procedures, systems, and controls necessary to support program operations; monitors activities for compliance with university policies, accreditation standards, contractual obligations, and site-specific requirements; researches, interprets, and applies policies and procedures to resolve non-routine issues; and evaluates operational information to identify needs, improve processes, and support program objectives. The position serves as a primary liaison among students, faculty, supervisors, community partners, clinic providers, and external agencies, providing guidance, responding to inquiries, coordinating communications, and facilitating effective program delivery. In addition, the position coordinates administrative projects and events, manages program communications and documentation, supports operational planning and decision-making, monitors timelines and program requirements, and develops reports, materials, and recommendations needed to advance short- and long-range clinical training goals. Through independent judgment, stakeholder coordination, and ongoing program oversight, this position contributes to the effective administration and continuous improvement of the Institute's clinical training and clinical operations programs. This position reports directly to the Senior Director and Chief of Staff and will work closely with faculty leadership including the Department Head and Director of Clinical Training.

Requirements

Three years of office experience which included two years at full performance level and experience generating documents
Lead work responsibility or coordination of office procedures
Effective communication skills
Customer service skills
Attention to detail and ability to gather and accurately analyze information and documentation
Ability to work collaboratively with others and maintain positive working relationships
Ability to successfully multi-task around shifting priorities and high work volumes
Commitment to maintaining confidentiality and discretion
Commitment to equity and inclusion in the workplace, such as by actively supporting the university’s affirmative action and equal opportunity goals and plans, and by supporting all aspects of the university’s diversity plan

Nice To Haves

Bachelor's degree from an accredited institution
Experience administering clinical training, field education, practicum, or internship placement programs in a higher education or healthcare environment
Experience managing student clearance and compliance processes, including background checks, immunization requirements, required trainings, and confidential records management
Experience coordinating continuing education, professional development, licensure, certification, or credentialing activities
Knowledge of behavioral health systems, clinical training requirements, supervision practices, and applicable accreditation, regulatory, and privacy standards

Responsibilities

Managing field placement partnerships and agreements
Administering student field clearance and compliance processes
Coordinating professional learning and continuing education activities
Overseeing external clinic operations
Supporting program planning and implementation
Establishing and maintaining procedures, systems, and controls necessary to support program operations
Monitoring activities for compliance with university policies, accreditation standards, contractual obligations, and site-specific requirements
Researching, interpreting, and applying policies and procedures to resolve non-routine issues
Evaluating operational information to identify needs, improve processes, and support program objectives
Serving as a primary liaison among students, faculty, supervisors, community partners, clinic providers, and external agencies
Providing guidance, responding to inquiries, coordinating communications, and facilitating effective program delivery
Coordinating administrative projects and events
Managing program communications and documentation
Supporting operational planning and decision-making
Monitoring timelines and program requirements
Developing reports, materials, and recommendations needed to advance short- and long-range clinical training goals