Clinical Study Associate I

CellCarta•Naperville, IL

6d•Hybrid

About The Position

CellCarta is hiring a Clinical Study Associate I to support clinical operations and study logistics within its precision medicine initiatives. The role is part of the Clinical Operations team and provides administrative support to the Project Management team, with a primary focus on logistics sales order creation. The associate contributes to keeping projects on task, on track, and on time by creating sales orders, coordinating outbound supply orders, maintaining accurate information in inventory systems, and supporting other study-conduct activities. The position is described as full-time and hybrid, with 1–2 days in the office. The listed location is 1841 Centre Point Circle, Suite 100, Naperville, Illinois. Working hours are Monday through Friday, 8:00 AM to 4:30 PM. The posting also describes the location as fully on-site.

Requirements

Bachelor’s degree, preferably in life sciences, nursing, or a related field; alternatively, Business Administration or similar expertise through experience.
Strong written and oral communication skills in English.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Excellent organizational skills and ability to multitask.
Positive and energetic attitude.
Ability to take initiative, adapt, and thrive in a dynamic environment.
Strong attention to detail and commitment to accurate results.
Diligence and conscientiousness.
Ability to work independently and as a member of a team.
Critical-thinking and problem-solving skills.
Customer- and Project Manager-service orientation.
Ability to communicate effectively and professionally with internal stakeholders.

Nice To Haves

At least 1 year of administrative management, CRA (clinical research associate), or CTA experience, or a history of working with histo-technology laboratories; stated as preferred but not required.
Experience in cancer research.
Working knowledge of ICH-GCP guidelines related to clinical trials.
Experience working with global teams.

Responsibilities

Create sales orders in the inventory management system and ensure accurate data entry of required information.
Coordinate and monitor outbound supply orders.
Enter customer-specific pricing details into the inventory management system.
Create proforma invoices.
Collaborate with the Project Management team on sales order creation and outbound supply orders.
Execute related tasks in the business process management system.
Keep study account information up to date in the Laboratory Inventory Management System (LIMS—StarLIMS) and Customer Portal.
Prepare shipment requests through LIMS (StarLIMS).
Support study closure activities.
Provide administrative support to the Project Management team and assist with other tasks related to study conduct.