Clinical Sciences Coordinator

University of Pikeville•Pikeville, KY

1d•Onsite

About The Position

Serve as clerical support to all clinical science faculty (full-time and part-time) within the Departments of Osteopathic Principles and Practice and Family Medicine. On a day-to-day basis, job duties will be contingent upon the needs of faculty and/or the institution. This position is under the direct supervision of the chair, Department of Osteopathic Principles and Practice (OPP).

Requirements

Minimum of an Associate's Degree required
Must have excellent verbal and writing communication skills
Strong critical thinking, anticipatory problem solving and attention to detail is required
Ability to plan, prioritize, and organize work to complete assignments accurately and within reasonable timeframes
Ability to embrace diversity to best serve a growing higher education community
Ability to foster excellence and innovation
A history of demonstrating strong character and outstanding integrity
Must have current knowledge and skills in utilizing Microsoft Office Applications, including but not limited to Outlook, PowerPoint, Word, and Excel
Must be able to learn and utilize Learning Management Systems such as Canvas, B-Line; and the University online platform and systems
Must demonstrate cooperation, courtesy, and consideration when working with the professional community, KYCOM, KYCO and UPIKE communities, faculty, students, and the public
Must be able to work independently and also as a member of a team
Alignment with the University of Pikeville and KYCOM missions

Nice To Haves

Bachelor's Degree is preferred
3 years of experience in a formal education department, business, hospital, or professional office is preferred

Responsibilities

Provide clerical support for the Departments of Osteopathic Principles and Practice (OPP) and Family Medicine (FM), including department expenses, credit card reconciliation, and allocation of expenses to appropriate budget categories.
Order supplies, equipment, records, and support materials for the Bevins Clinical Skills Training and Evaluation Center, OPP, and FM Departments.
Schedule appointments and maintain patient files/records for the KYCOM Community Clinic for Osteopathic Manipulative Medicine.
Assist in scheduling community health fairs, which are hosted by the Department of OPP and/or FM.
Collect and enter block exam questions for the OPP and FM Faculty.
Assist OPP and FM faculty in the preparation and dissemination of PowerPoint presentations and the use of Canvas, ExamSoft, and B-line medical software.
Assists the SP/HM Coordinator with scheduling of Objective Structured Clinical Exams (OSCE's), Independent Skills Assessments (ISA' s), Human Models, Simulation programs, and Capstone Coursework.
Assists and provides cross coverage with the SP/HM coordinator during OSCE sessions, including operating the recording software, assigning OSCEs to graders, and other duties as needed with regard to OSCEs.
Schedule Department of OPP practical examinations as delineated by the OPP faculty.
Schedule any in-person clinical activities associated with the Department of OPP.
Maintain all grading/scoring records associated with the Departments of OPP and FM, including the preparation of OPP and FM grade reports for the associate dean for academic affairs.
Record minutes for the Clinical Science Committee, OPP, and FM Department meetings.
Scheduling of, and follow-up of ROTC/military physical exams.
Cross-train with and assist the Standardized Patient and Human Model Program Coordinator as directed by the OPP and FM department chairs and the dean of KYCOM.
Pickup and Distribution of mail on a collaborative schedule with other KYCOM staff members.
Other Duties as assigned by the OPP and FM department chairs, and the dean of KYCOM.