Clinical Scheduling Specialist - Elderwood Staffing Solutions

Elderwood • Buffalo, NY

6d • Onsite

About The Position

Elderwood Staffing Solutions is GROWING!! Join us in our continued expansion for our internal clinical float pool. We are a clinical float pool primarily based in Western New York that employes elite and experienced clinical staff who are ready to jump in and assist our facilities through any staffing challenges. We are looking for a Clinical Staffing Specialist to join our team. This role acts as the point person and lead for all matters related to scheduling staff, including initial scheduling with buildings after orientation is completed and staff member is cleared by human resources. You will thoroughly understand and use the master staffing schedule extensively to fill vacancies with FT/PT ESS staff. You will also comply and send out open needs to staff on a weekly basis, review monthly hours logged in Kronos to ensure staff are meeting minimum monthly requirements, and prepare daily staffing sheets with continual revisions as necessary. You will maintain accurate logs of assignments, per diem pick ups, & buildings individuals are cleared to work at, and track attendance. We have WNY Skilled Nursing Locations you could support, including Amherst, Cheektowaga, Grand Island, Hamburg, Lancaster, Lockport, Wheatfield, Williamsville, and 8 Assisted Living communities throughout Western New York.

Requirements

• Minimum of Associates degree (Bachelors preferred)
• Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
• Proficiency in Microsoft Excel
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

Nice To Haves

• Prior experience with scheduling platforms, specifically Kronos, strongly preferred

Responsibilities

• Acts as the point person and lead for all matters related to scheduling staff.
• Thoroughly understands and uses the master staffing schedule extensively.
• Uses multiple staffing tools intricately and possesses an in-depth understanding staffing to census expectations.
• Troubleshoots and effectively problem-solves staffing complexities with minimum supervision.
• Maintains regular, consistent communication with ESS & Agency Program Manager to ensure coordination of staffing.
• Maintains accuracy of nursing schedule in Kronos and all required tracking.
• Prepares daily staffing sheets with continual revisions as necessary.
• Follows company policies for staffing as well as budgeted guidelines for assignment of staff.
• Completes a listing of vacant nursing positions for weekly distribution.
• Schedules staff time off requests according to established guidelines and the ESS & Agency Program Manager's approval/direction.
• Ensures at least one other staff member is trained on the Staffing Specialist’s position in the event of vacation, sick leave, vacancy, etc.
• Identifies critical or difficult to fill positions/shifts and takes proactive action to balance the schedule.
• Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.
• Communicates regularly with agency contacts and maintains positive, proactive business relationships.
• Collaborates with human resources & ESS & Agency Program Manager regarding policy implementation, compliance for new staff (both internal and agency) and properly communicates all staff requests (e.g. status changes).
• Displays professionalism and ability to work in a high volume, fast-paced environment.
• Communication expert with the ability to approach staff easily, form strong relationships and persuade staff to assist in times of need.
• Consistently demonstrates fairness and impartiality in accordance with company scheduling/staffing practices.
• Utilizes electronic timekeeping system as directed.

Benefits

• At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do. We strive to not only be the partner of choice for our residents, their families and community players – but also for our valued employees. Established in 1978, Elderwood has grown to become the largest network of rehabilitation, skilled nursing, assisted living and independent living communities in Western New York. With over 40 facilities and 5,000 employees, Elderwood is well known and highly regarded by the communities that each location serves. As an Elderwood employee, you’ll have all the tools, training and resources you need to succeed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree