Clinical Scheduling Specialist - Pediatrics
About The Position
Seeking a dependable, organized individual to join our Pediatric team in Point Pleasant, PA - Bucks County. The Clinical Scheduling Specialist generates, manages and updates master schedules for the nursing department while making adjustments as needed according to budgetary constraints, census fluctuations, attendance tracking, benefit accrual entries, and leaves of absence. At Pediatric Specialty Care, we are dedicated to providing the best possible long term, short term and transitional care available for technology-dependent and medically fragile infants, children and young adults. Pediatric Specialty Care is dedicated to meeting the unique needs of medically complex and technology dependent individuals ranging from birth to 21 years of age. Our goal is to enable children with special needs to realize their fullest potential in a nurturing and supportive environment. It is evident to our residents and their families that whether we are helping to transition a child back to their family’s home or celebrating a resident’s small, yet miraculous achievement, we are deeply committed to their physical, psychological and spiritual well-being every step of the way.
Requirements
- Minimum of Associates degree (Bachelors preferred)
- Minimum of six (6) years of related experience in a high paced environment preferably in staffing/scheduling or operations
- Proficiency in Microsoft Excel
- Prior experience with scheduling platforms, specifically Kronos, strongly preferred
- Ability to read, write, speak, and understand the English language at an intermediate or more advanced level.
Responsibilities
- Acts as the point person and lead for all matters related to scheduling staff.
- Thoroughly understands and uses the master staffing schedule extensively.
- Uses multiple staffing tools intricately and possesses an in-depth understanding staffing to census expectations.
- Troubleshoots and effectively problem-solves staffing complexities with minimum supervision.
- Displays understanding of PPD metric and how to staff accordingly.
- Maintains regular, consistent communication with DON/ADON to ensure coordination of staffing.
- Maintains accuracy of nursing schedule in Kronos and all required tracking.
- Prepares daily staffing sheets with continual revisions as necessary.
- Follows company policies for staffing as well as budgeted guidelines for assignment of staff.
- Completes a listing of vacant nursing positions for DON weekly.
- Schedules staff time off requests according to established guidelines and the DON/ADON's approval/direction.
- Ensures at least one other staff member is trained on the Staffing Specilaist’s position in the event of vacation, sick leave, vacancy, etc.
- Identifies critical or difficult to fill positions/shifts and takes proactive action to balance the schedule.
- Reviews daily exception logs for payroll and assists with payroll preparation for the nursing and nursing admin department.
- Communicates regularly with agency contacts and maintains positive, proactive business relationships.
- Collaborates with human resources regarding policy implementation, compliance for new staff (both internal and agency) and properly communicates all staff requests (e.g. status changes).
- Displays professionalism and ability to work in a high volume, fast-paced environment.
- Communication expert with the ability to approach staff easily, form strong relationships and persuade staff to assist in times of need.
- Consistently demonstrates fairness and impartiality in accordance with company scheduling/staffing practices.
- Utilizes electronic timekeeping system as directed.
Benefits
- 401K with Employer Matching
- Employee Assistance Program (EAP)
- Dental, Vision, and Medical insurance
- Employee Discount Program
- PTO (vacation and holiday accruals)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
