Clinical Research Project Coordinator

Intermountain Health

1d • $28 - $44 • Remote

About The Position

This role supports end-to-end research project execution, ensuring timely activation and completion of clinical studies. It coordinates moderately complex projects, manages key documentation, and facilitates cross-functional communication. Responsibilities include negotiating budgets with external sponsors for industry-funded trials, as well as managing internal processes such as CTMS study builds, Medicare Coverage Analysis development and approval, and review of research-related patient charges to ensure compliance and financial accuracy. This position is instrumental in driving efficient, compliant, and financially sound research operations. We are committed to offering flexible work options where approved and stated in the job posting. However, we are currently not considering candidates who reside or plan to reside in the following states: California, Connecticut, Hawaii, Illinois, Massachusetts, Minnesota, New York, Pennsylvania, Rhode Island, Vermont, Washington. Please note that a video interview through Microsoft Teams will be required as well as potential onsite interviews and meetings.

Requirements

• Experience in a role requiring effective organizational skills; effective follow-through, and commitment to excellence, effective professional communication skills.
• Ability to communicate with others in a clear, understandable, and professional manner as well as strong interpersonal skills.
• Ability to work with personnel at all levels to gather information, communicate compliance requirements and handle complex issues within an often-sensitive political environment.
• Demonstrated experience working in a collaborative team environment.
• Experience using word processing, spreadsheet, database, internet, e-mail, and scheduling applications.
• Ability and willingness to travel within the Intermountain system and work from different locations as assigned.
• Occasional overnight travel may be required.
• Clinical licensure, experience or certification may be required due to grant funding requirements.
• Bachelor's Degree in a clinical or life science field, business, or healthcare operations. A degree must be obtained through an accredited institution. Education is verified.
• Two (2) years of experience in a research or relevant healthcare/business role requiring strong demonstrated attention to detail and ability to adhere to policies and procedures.
• OR Three (3) years of experience in a research or relevant healthcare/business role requiring strong demonstrated attention to detail and ability to adhere to policies and procedures.

Nice To Haves

• Demonstrated proficiency in Microsoft Excel, including managing spreadsheets and databases, strongly preferred
• Experience utilizing Clinical Conductor (CTMS)
• Experience with budget negotiation and Medicare Coverage Analysis development
• Strong project management skills, with the ability to manage multiple projects simultaneously, strongly preferred
• Hospital billing experience, strongly preferred
• Experience in a clinical research setting, including study management responsibilities, strongly preferred
• Experience within a healthcare or hospital environment, strongly preferred

Responsibilities

• Support various clinical research studies and departments across the Intermountain system.
• Based on role, may coordinate (1) review of IRB/HRPP submissions and provide support to research oversight committees and research programs, coordinate review and oversee submission, or (2) centralized administrative and technical functions associated with grants, contracts and other agreements from external funding sources.
• Define, develop, and execute clinical research project plans, including work plans and schedules.
• Identify needed resources, roles, and responsibilities for assigned studies.
• Facilitate feedback from key participants and participate as a team member when needed.
• Develop comprehensive budget and scope documents for clinical research studies.
• Assist with business case and proposal development, including budget preparation and completion of required forms for internal and external routing.
• Analyze study requirements to ensure sponsor and study requirements are met.
• Communicate impacts on existing studies to internal and external stakeholders.
• Look for cost-effective methods to facilitate study execution while meeting functional and regulatory requirements.
• Participate in quality assurance plans and reviews as requested.
• Document clinical research study deliverables, track and communicate timelines, and prepare reports and presentations on findings.
• Ensure completion of deliverables per specified deadlines.
• Support research billing by reviewing research accounts and reconciling invoices.
• Manage study startup, maintenance, and closeout activities.
• Provide support and guidance to Clinical Research study teams on study financials, and act as a source expert and liaison.
• As requested, provide support and back up as clinical research coordinator.
• Support the development of Medicare Coverage Analysis for clinical trials.
• Draft and prepare coverage analysis documents, review reimbursement guidelines, ensure correct billing, and provide coverage review.
• Coordinate project assessments and response planning.
• Communicate risks, develop and execute strategies, and lead auditing activities to ensure compliance with guidelines and regulations.

Benefits

• Comprehensive benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level