Clinical Trials Financial Specialist I

University of Wisconsin Madison•Madison, WI

6h•Remote

About The Position

The University of Wisconsin Carbone Cancer Center (UWCCC) Clinical Research Finance Office (CRFO) is looking for a Clinical Research Financial Specialist to join our team. The CRFO supports financial activities across the spectrum of pre-award (budgets) and post-award (accounting) for clinical trials conducted at the UWCCC. The Clinical Research Financial Specialist supports the financial administration of cancer-focused clinical research studies within UWCCC. Working closely with research teams, the CRFO staff, study sponsors, and campus partners, this role is responsible for maintaining financial data in research systems, processing participant payments, establishing work orders, and reviewing clinical trial expenses for accuracy and completeness. This position is ideal for someone who enjoys working with data, solving problems, and supporting complex processes in a mission-driven environment. Successful candidates are detail-oriented, organized, and motivated to contribute to research that advances scientific discovery and improves outcomes for patients and families affected by cancer.

Requirements

One or more years of experience in finance, accounting, healthcare administration, research administration, clinical trials, or a related field.

Nice To Haves

Experience with financial tasks such as processing payments, invoices, purchase orders, work orders, expense transactions, and reconciliation.
Experience with clinical trials (preferably oncology trials), including protocol administration, participant management, billing compliance, finance, regulatory, or QA/Compliance.
Experience working with financial systems, databases, or enterprise resource planning (ERP) systems such as Workday
Experience working with clinical trials management systems (CTMS) such as OnCore.

Responsibilities

Configuration of clinical trial budgets within our Clinical Trials Management System (OnCore) and management of handoff process from budgeting team to accounting team.
Coordinate with the accounting team to reconcile payments received from study sponsors.
Manage aspects of the participant reimbursement process, including setup of studies and participants in the payment system, submission of travel expense requests, and acting as the point-of-contact for questions from study teams.
Monthly expense review and reconciliation between Workday and other systems (OnCore, Smartsheet).
Set up, submit changes to, and close out purchase orders/internal work orders as needed for trials.
Audits or processes transactions and assigns funding codes in accordance with established rules, regulations, and policies
Audits or reconciles original purchase documents with payments
Configures clinical trial budgets in clinical trials management system (OnCore)
Completes departmental processing of fully executed contracts
Drafts basic communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
Answers general fiscal questions and provides information based on set materials and standards to various audiences
Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials