Clinical Research Financial Analyst - Research Billing Review

University of Chicago•Chicago, IL

About The Position

The Clinical Research Financial Analyst is an integral member of the University of Chicago’s Office of Clinical Research. Under the direction of the Associate Director Research Billing Compliance, the role promotes financial compliance through regulatory and financial amendments to clinical research studies, supporting institutional adherence to federal, state, and local regulations and guidelines. The analyst supports research revenue cycle management through research billing review, payment processing, preparation and review of billing documentation, and research financial reporting, as well as department projects and initiatives related to research billing compliance. The position provides professional support for revenue cycle operations, including charging, billing, and collecting, and coordinates billing and compliance activities with department managerial and executive staff. It also contributes to billing quality assurance, staff training, policy and procedure development, monitoring, and collaboration with clinical trial and revenue-cycle stakeholders.

Requirements

Bachelor’s degree in a related field, or an equivalent combination of education and relevant experience.
2–5 years of work experience in a related job discipline.
Moderate or solid understanding of coding procedures, workflow issues, and billing.
Resume and cover letter are required application documents.

Nice To Haves

Bachelor’s degree specializing in finance, accounting, business administration, or health information management.
2–4 years of experience with healthcare clinical research billing, preferably in an academic medical setting, clinical research management, or health system operations.
Experience with Epic Research Billing functions.
Experience with a Clinical Trial Management System (CTMS), preferably OnCore, and with financial software or ERP systems.
Accounting and finance experience.
Knowledge of Medicare’s Clinical Trials Policy and other federal, state, and institutional clinical research regulations.
Expertise in CPT, modifiers, ICD, and HCPCS codes to support billing and compliance efforts.
Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines such as ICH-GCP.
Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations.
Strong communication and interpersonal skills for collaboration with cross-functional teams and external partners.
Expertise in Microsoft Excel.
Excellent written and verbal communication skills.
Strong investigative and problem-solving skills.

Responsibilities

Perform research billing activities, including daily charge review, billing issue resolution, reconciliation, and payment of research accounts.
Conduct research billing quality assurance activities, including individual patient billing audits.
Assist in developing and designing research billing training and resource materials.
Follow standard operating procedures and policies to ensure compliant research billing.
Generate Epic and CTMS reports to analyze, monitor, and improve research billing metrics and processes.
Collaborate with the Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges.
Ensure institutional research billing compliance with Medicare’s Clinical Trial Policy, federal regulations, and contractual agreements.
Maintain understanding of Medicare’s Clinical Trial Policy (NCD 310.1) and related guidance documents.
Assist in developing and maintaining policies, SOPs, and SOWs related to the clinical research billing process.
Stay current on internal research billing processes and relevant Medicare, national, and local regulations, guidelines, policies, and procedures.
Prioritize chart documentation and maintain department requirements.
Ensure processes accurately post professional fees.
Inform department administrators, physicians, and Coder/Abstractors of regulatory changes.
Participate in and potentially lead training sessions and audits, and promote understanding of procedures, policies, and expectations to support compliance.
Perform other related work as needed.