Clinical Research Billing Specialist

U.S. Dermatology Partners•Dallas, TX

2d•$55,000 - $75,000

About The Position

The Clinical Research Billing Specialist ensures accurate and compliant billing for clinical trials. The role builds budget schedules and reports in the Clinical Trial Management System, tracks and reconciles payments, ensures invoicing complies with regulatory requirements and study contracts, and supports accurate payment reconciliation and revenue reporting. The position works with clinical research, finance, contract, study, and leadership teams and serves as a point of contact for billing-related inquiries. It has no supervisory responsibilities.

Requirements

Minimum of 3 years of relevant experience in billing, finance, or accounting.
Knowledge of clinical trial budgeting, invoicing, and financial reconciliation.
Detail-oriented, professional, and reliable.
Management and organizational skills to support leadership of this function.
Ability to follow or provide verbal and written instructions, with sufficient grammar and spelling skills to avoid mistakes or misinterpretations.
Mathematical and/or analytical ability for basic to intermediate problem solving.
Intermediate computer operation skills.
Proficiency with Microsoft Excel, Word, and Outlook.
Logical and critical thinking skills.
Interpersonal skills to support customer service, functional, and teammate support needs.
Knowledge of applicable state and federal regulations and a general understanding of HIPAA guidelines.

Nice To Haves

Bachelor's degree in accounting, finance, healthcare administration, or a related field.
Clinical Research Billing experience.
Familiarity with Phase 1–4 trials.

Responsibilities

Build and maintain accurate billing plans within the Clinical Trial Management System.
Ensure billing processes and procedures comply with the Clinical Trial Management System requirements and study contracts.
Generate and submit invoices according to contract terms and billing schedules.
Reconcile payments received against study milestones and invoiced amounts.
Investigate and resolve billing discrepancies.
Monitor accounts receivable and follow up on outstanding invoices.
Collaborate with contract and study teams to interpret clinical trial budgets, payment terms, and payments.
Track study revenue against budget to identify discrepancies.
Ensure billing practices comply with federal, state, and local regulations.
Prepare financial reports related to study performance.
Serve as the point of contact for billing-related inquiries.
Maintain audit-ready documentation supporting billing activities.
Assist with internal and external financial audits.
Stay current on OIG/CMS guidance related to clinical trial billing compliance and the Anti-Kickback Statute as it pertains to research payments.
Collaborate with clinical research, finance, and leadership teams.
Perform other duties that may be necessary or in the best interest of the organization.
Adhere to safety policies and procedures while supporting a culture of high quality and great customer service.