Clinical Research - Financial Analyst I

American Addiction Centers•Winston-Salem, NC

2d•$29 - $43•Onsite

About The Position

This full-time position within Wake Forest University Health Sciences - Clinical Trial Methods Center of Excellence focuses on financial analysis for clinical research. The role involves Medicare Coverage Analysis (MCA), budget development and negotiation, financial management of clinical trials, and reporting. The Financial Analyst I will work with study protocols, sponsor agreements, and various research administration systems to ensure accurate financial tracking and compliance.

Requirements

Bachelor's degree in Business, Accounting, Finance or a related field.
3 years of relevant experience in clinical research as a financial analyst or similar position.
Knowledge of OnCore, ClinCard, and/or EPIC research administration is required.
Excellent oral and written communication skills.
Excellent phone etiquette and internal/external customer service skills.
Strong interpersonal skills and attention to detail.
Experience with computerized databases (e.g., Microsoft Excel), word processing (e.g., Microsoft Word), and presentation software (e.g., Microsoft PowerPoint).
Demonstrates ability to work independently and manage competing priorities.

Nice To Haves

Minimum of 3-years of Business Office experience in a healthcare environment or Research Office experience preferred.

Responsibilities

Conduct Medicare Coverage Analysis (MCA) by reviewing complex study protocols, sponsor agreements, and informed consent forms to determine qualifying clinical trials.
Develop coverage (billing) grids in OnCore.
Analyze Medicare benefit policies, coverage determinations, and medical practice guidelines related to study-specific interventions.
Collaborate with the Principal Investigator and clinical research team to finalize MCA and designate funding sources.
Develop comprehensive cost analyses for clinical research studies and prepare initial study budgets.
Provide CRMS/WISER training to study staff and entry-level colleagues.
Maintain a library of information on standards of care, National Coverage Decisions (NCDs), and Local Coverage Determinations (LCDs).
Stay informed about Medicare, sponsor, and other federal policy and regulatory issues.
Work with the Principal Investigator and clinical research team to develop internal budgets including all study costs.
Develop detailed final budgets by identifying all activities, tests, and procedures based on protocol, study calendar, and other documents.
Create visit schedules and budgets in OnCore.
Negotiate with sponsors to reach agreements appropriate to trial costs.
Review patient care charges associated with each clinical research study periodically in collaboration with the Research Billing Team.
Work with Special Billing and Department post-award personnel to ensure appropriate treatment of charges for patient procedures.
Support the financial management of clinical trials funded by federal, foundation, and industry sources by performing accounts receivable functions.
Generate and send invoices to study sponsors.
Track and monitor receivables from sponsors, including pass-through fees and milestone payments.
Generate reports to project study financials.
Reconcile payments received to OnCore and CORE Connect (Oracle Cloud institutional financial system).
Notify Financial Services of the appropriate study account to receive payment.
Resolve financial issues with sponsors as needed.
Ascertain amount paid and remaining amount due on assigned study sponsor accounts.
Establish payment plans with Department Contact guarantors regarding past due accounts and re-evaluate existing payment plans when accounts are delinquent.
Follow up with Departments to ensure proper amounts are collected and independently recommend action for accounts.
Initiate calls to Departments to ascertain whether the proper amount has been paid on the research account.
Mail financial statements to Departments.
Review account balances and communicate with Departments via phone and email to explain professional and hospital billing and collection policy and procedure.
Support Department post-award personnel and Sponsored Programs in reviewing revenue received prior to study account closeout.
Support the closeout of study activities in OnCore, ClinCard, and EPIC.
Prepare analyses and reports of clinical trial financials for presentation to Clinical Research Administration Managers, Directors, study teams, Financial Services, and others as requested.
Assist Principal Investigators with budget monitoring and prepare projections.
Produce ad hoc analyses as needed.
Serve as a primary user of OnCore, ClinCard, and EPIC.
Provide education and assistance to new users and study team members in the use and functionality of OnCore and ClinCard.
Prioritize job tasks and assist Manager/Director with special projects and daily tasks to support Department productivity and efficiency.
Participate in continuing education offerings for personal development.
Perform other related duties incidental to work described herein.