Clinical Research Coordinator - Radiology (Part-Time)

University of California, San Francisco•San Francisco, CA

3d•Onsite

About The Position

The Clinical Research Coordinator (CRC) conducts administrative, coordination, and data-collection activities for radiology research at the San Francisco VA Medical Center. This is not a remote position. The CRC prepares study materials, assists with manuals, schedules appointments, maintains CHR/IRB updates, and enters data. The coordinator is trained to conduct standardized interviews with participants and their designated study partners about health and medical history, family history of Alzheimer’s disease and related dementias, mood, and perceived changes in cognition, behavior, and everyday functioning. The CRC is also trained to administer and score standardized in-clinic neuropsychological assessments and to help participants and study partners access and complete online questionnaires and self-administered cognitive assessments from home, offering procedural and technical guidance in accordance with study protocols. The CRC monitors, catalogs, and responds to participant feedback; works with the BHR Regulatory Specialist on reportable events and with the BHR Technical Team to troubleshoot issues; and assists other BHR staff, including Co-Investigators and CRCs. The role includes identifying, recruiting, screening, and enrolling subjects; obtaining informed consent; coordinating visits and study procedures; maintaining participant relationships and safety; handling reimbursement; collecting and managing study data; and supporting protocol adherence and collaboration.

Requirements

High school diploma or equivalent experience or training.
Attention to detail; strong interpersonal skills; and excellent, effective verbal and written communication skills for coordination with subjects, team members, other departments, and outside institutions.
Ability to multitask in a fast-paced environment while working with a diverse subject population.
Ability to work independently, complete projects in a timely manner, and prioritize multiple projects to meet deadlines.

Nice To Haves

Psychological training or experience, such as experience administering the UDS, including the Clinical Dementia Rating (CDR).
At least one year of epidemiological or clinical research experience.
Experience conducting, coordinating, or managing human-subjects research.
Experience with the Brain Health Registry.
Fluency using the Committee of Human Research (CHR) online system to submit, renew, and modify protocols.
Understanding of the patient population and ability to build rapport while recognizing what is realistic and appropriate for subject participation.
Certification by the Society of Clinical Research Associates or the Association of Clinical Research Professionals.
Experience with electronic medical records.
Knowledge of UCSF and departmental policies for reimbursement, research guidelines, confidentiality, and HIPAA regulations; familiarity with the UCSF mission and research purpose, and policies and procedures for patient safety and confidentiality.
Knowledge of medical terminology, research policies and guidelines, infectious-substance packing and shipping guidelines, database building and analysis, and data management using tools such as Access, Stata, SAS/SPSS, and Teleform.
Experience with JIRA, Confluence, or other project-management software.
Strong knowledge and experience with word-processing and database software, such as Word, Excel, PowerPoint, and Access.
Strong critical-thinking and problem-solving skills.
Ability to work independently and as part of a team.
Strong prioritizing, planning, and organizational skills.
Decision-making abilities.
Adaptability to changing tasks, priorities, and projects.
Ability to exercise tact and discretion when handling confidential material.
Experience applying Good Clinical Practice Guidelines, HIPAA, the Protection of Human Research Subjects, and CHR regulations for recruitment and consent of research subjects.

Responsibilities

Identify subjects; develop recruitment and retention strategies; screen and enroll study subjects.
Schedule study visits and meet with subjects to administer questionnaires, collect medical history, and perform study procedures.
Maintain rapport with subjects, respond to their diverse needs, coordinate follow-up appointments, and serve as an intermediary.
Obtain informed consent, review information with subjects, and advocate for participant safety throughout protocol procedures.
Handle subject reimbursement and help resolve discrepancies and issues.
Coordinate with staff and participants to complete procedures and collect required data at study visits, including escorting participants to on-site blood draws.
Conduct standardized interviews with participants and designated study partners about health and medical history, family history of Alzheimer’s disease and related dementias, mood, and perceived changes in cognition, behavior, and everyday activities.
Implement needs assessments and recommend enhancements to patient coordination, data collection and management, protocol adherence, and study collaboration.
Under supervision and guidance, administer and score standardized neuropsychological assessments of memory and cognitive function according to established procedures.
Collect data during subject visits and enter visit, procedure, laboratory, and other participation data into databases in a timely manner.
Manage and improve protocol databases, create databases as needed, and maintain comprehensive data sets as requested by the CRC Supervisor and/or PI.
Maintain data collection forms and perform database queries and analyses; work with the Supervisor to maintain complete and accurate study data and analyze data as it becomes available.
Review, catalog, and respond to participant feedback and inquiries from potential participants, using discretion and independent judgment about appropriate next steps.
Assist participants and study partners with accessing and completing online questionnaires and self-administered cognitive assessments, including procedural and technical guidance in accordance with study protocols.
Work with the BHR Regulatory Specialist on reportable events and with the BHR Technical Team to troubleshoot issues.
Perform other duties as assigned by the supervisor or PI and assist other BHR staff as needed.