Clinical Research Coordinator II

Headlands Research•Riverside, CA

5d•Onsite

About The Position

The Clinical Research Coordinator II coordinates assigned clinical trials at the Artemis Institute for Clinical Research in Riverside, California, a patient-centered clinical research site within Headlands Research. The site conducts trials across therapeutic areas including psychiatric, metabolic, vaccine, and healthy volunteer studies. This onsite role is suited to an experienced coordinator who can manage multiple industry-sponsored studies, deliver a high standard of patient care, and execute protocol-compliant research in collaboration with investigators, clinical staff, sponsors, CROs, laboratories, and internal teams. The coordinator oversees trials from site initiation through close-out, including subject visits, recruitment, informed consent, retention, data entry, safety reporting, regulatory documentation, and preparation for monitoring visits, audits, and inspections. The role also involves performing study procedures such as phlebotomy, ECGs, and sample processing as trained, and maintaining knowledge of protocols, laboratory manuals, equipment calibration, and inventory. The position is full-time and onsite, with no hybrid or remote opportunities.

Requirements

At least two years of experience managing multiple phase 2–4 industry-sponsored clinical trial studies as the primary coordinator.
High school diploma or GED.
Strong understanding of FDA regulations, ICH-GCP, and clinical trial operations.
Experience with EDC, IVRS, and clinical research platforms.
Proficiency in medical terminology and clinical documentation.
Strong organizational skills and ability to manage multiple studies.
Clear, professional verbal and written communication skills.
Comfort working onsite in a collaborative clinical environment.

Responsibilities

Provide the highest level of care for study patients.
Deliver excellent customer service to pharmaceutical clients.
Coordinate all aspects of assigned clinical trials from site initiation through close-out.
Conduct subject visits and ensure accurate, timely documentation in compliance with protocols and applicable standards.
Maintain compliance with protocols, GCP/ICH guidelines, FDA regulations, IRB requirements, and SOPs.
Manage subject recruitment, informed consent, and retention activities.
Ensure timely EDC data entry and resolve queries.
Report and follow up on adverse events (AEs), serious adverse events (SAEs), and protocol deviations.
Collaborate with investigators, sponsors/CROs, laboratories, and internal teams.
Prepare for and participate in monitoring visits, audits, and inspections.
Maintain regulatory documentation and ensure training compliance for amendments and systems.
Perform study procedures such as phlebotomy, ECGs, and sample processing, as trained.
Attend investigator meetings and provide cross-functional support as needed.
Maintain working knowledge of protocols, lab manuals, equipment calibration, and inventory.