Clinical Research Coord III

University of Florida•Gainesville, FL

6d•Hybrid

About The Position

Coordinates the clinical research activities associated with the Brooks/PHHP Research Collaboration. This role involves overseeing budgets for multi-million-dollar grants, managing study contracts, and coordinating record-keeping for various studies. The position also contributes to research funding proposals, develops and analyzes clinical research activities, and educates research team members. Additionally, it ensures regulatory compliance, promotes participant protections, and provides administrative support for research projects. The role includes strategic planning, event implementation, and serving as a point of contact for investigators, trainees, clinicians, and guests. It also involves developing relationships with internal and external research organizations, attending national/international meetings, and facilitating communication and outreach efforts. Fiscal responsibilities include preparing study budgets, monitoring allocations, processing financial documents, and assisting with grant monitoring. The position requires flexibility for events outside traditional work hours and occasional travel to Jacksonville.

Requirements

Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.
Proficient in Microsoft Office and standard computer software, particularly Excel
Proficient in setting up spreadsheets, data bases, electronic data collection tools
Able to prioritize assignments based on urgency or deadlines and work cooperatively with other Departments and University staff, as well as personnel at other sites to ensure that all assignments are completed in a timely manner and meet or exceed the standards for quality and performance as established by the supervisors.

Nice To Haves

Master’s degree or higher, in an appropriate area that demonstrates experience in academic research, datasets, and outcomes.
Experience with research or education peer review process and dissemination such as development and presentation of abstracts, posters, oral presentations, or publications.
Demonstrated experience working across departments to advance goals related to education and training.
Experience working with academic health research and education environments such as program coordination, addressing the needs of students, trainees, clinical and research faculty.
Demonstrated track record in strong writing skills, particularly scientific writing and writing for varied audiences such as academia and the public.
Experience working in a multi-departmental academic health and research institution involving multidisciplinary team members.
Strong written and oral communication skills, including experience in social media outreach.
Strong organizational, time-management skills and the ability to handle multiple projects at the same time.
Ability to interact with the public in a positive and effective manner to establish and maintain effective working relationships.
Skilled in planning a variety of programs for target audiences.
Knowledge of records and financial management principles.
Skilled in the use of standard office equipment and computer software applications.
Knowledge of contract negotiation and project management.
Knowledge of methods of compiling, organizing, and analyzing contracts and protocols.
Ability to keep excellent records of research findings on subjects.
Ability to write standardized operating procedures.
Experience in human research, including advanced degrees in relevant field
Capable of independently identifying Brooks/PHHP Collaboration needs and developing recommended solutions.
Experience and skills in public relations.
Experience with web design
Strong writing skills
Experience in an academic institution.
Experience working with collaborations

Responsibilities

Oversee the budget creation and allocation of multi-million-dollar grants.
Facilitate the preparation, negotiation, and management of study contracts.
Coordinate record keeping for studies.
Contribute to the development of research funding proposals including protocol development, assessment of feasibility, and negotiation of funding arrangements.
Work with Principal Investigators to develop and analyze clinical research activities for research participants and contribute to methods and procedures as needed.
Educate and mentor research team members and other coordinators.
Participate in the promotion of Research Participant protections within Clinical Research areas.
Provide administrative regulatory support for research projects, including scheduling appointments and document preparation for regulatory approvals.
Monitor and/or audit studies.
Participate in the strategic planning for assigned areas and assist the Collaboration Director with implementation.
Assist with planning and implementation of Collaboration events.
Assist in recruiting and organizing speakers, and arrange travel and meeting itineraries for speakers.
Serve as point of contact for all guests, including visiting faculty, alumni, representatives from industry, and international visitors.
Act as point of contact for Collaboration investigators, trainees, and clinicians.
Assist in the preparation of applications and support materials for Collaboration grants.
Collect data to enable and assist in reporting Collaboration activities/accomplishments.
Develops effective strategies for building relationships between the Collaboration and internal and external research, scientific, and educational organizations, and groups.
Attend national/international meetings involving Collaboration research and/or initiatives.
Facilitate and attend Seminar series, Symposia, and Retreats.
Formulate plans to fundraise additional funding via networking with private corporations.
Enhance the visibility of the Collaboration by promoting research collaborations, impacts, including traveling to national conferences, other universities, and locations, as needed.
Represent the Collaboration on state, university, and college committees.
Serve as a liaison to multiple internal and external entities.
Maintain communication list servs/email lists and distribute Collaboration announcements.
Assist departmental and college marketing teams with development and promotion of content on social media channels and website.
Develop and maintain a list of internal and external relations through social media communications, newsletters, brochures, and other promotional materials.
Observe marketing/communications trends that might have an impact and make recommendations to enhance the image of the Collaboration.
Provide communications and outreach support for Collaboration faculty, staff, graduate students, and other collaborators.
May serve as a liaison with other programs, centers, offices, or external vendors to accomplish Collaboration objectives.
Prepare study budgets.
Monitor seed funding allocations.
Coordinate with financial team members to ensure flow of information across funding sources.
Serve as the UF point of contact for billing related to research subjects, research participant payments, and travel arrangements for research participants.
Assist in processing financial documents such as receipts, invoices, and expense reimbursements.
Assist with monitoring grants and/or accounts with complex budgets that must be carefully monitored and utilized.