Clinical Records Coordinator

PRS Management, Inc.•Davis, CA

8d•Onsite

About The Position

We're looking for a detail-oriented Medical Records Coordinator to join our team. In this role, you'll ensure resident medical records are accurate, complete, secure, and compliant with HIPAA and state and federal regulations. You'll work closely with clinical staff to support quality documentation and regulatory compliance. At University Retirement Community in beautiful Davis, California, we’re more than just a Continuing Care Retirement Community (CCRC)—we’re a vibrant, welcoming community where residents truly thrive. Our residents enjoy private, pet-friendly apartments and cottages, along with a full continuum of care right on campus—providing peace of mind and a carefree lifestyle with support whenever it’s needed.

Requirements

Experience in medical records, preferably in long-term care or skilled nursing.
Knowledge of HIPAA, medical record regulations, and medical terminology.
Experience with electronic medical records (PointClickCare and/or MatrixCare preferred).
Strong organizational, communication, and computer skills.

Nice To Haves

Associate degree in Health Information Management, Medical Records, or a related field preferred (or equivalent experience).
Knowledge of diagnostic coding is a plus.

Responsibilities

Maintain accurate electronic and paper medical records.
Scan, organize, retrieve, and securely manage resident records.
Audit documentation for completeness, accuracy, and compliance.
Monitor HIPAA privacy standards and medical record security.
Support Medicare documentation and regulatory requirements.
Generate reports and assist with quality improvement initiatives.
Educate and support clinical staff on documentation best practices.
Collaborate with nursing, admissions, providers, and interdisciplinary team members.