Part Time Temporary Clinical Receptionist

Open Door Community Health Centers•Willow Creek, CA

2d•$25 - $29•Onsite

About The Position

The Willow Creek Community Health Center (WCCHC) is seeking a Part-Time Temporary Clinical Receptionist to be the first point of contact for patients. This role is crucial in setting a positive tone for patient visits by greeting patients, managing appointments, answering questions, and handling electronic records. The ideal candidate will be caring, compassionate, able to multitask, work effectively in a team, and dedicated to helping patients access necessary services in a fast-paced environment. Related experience or customer service training is preferred. This position is temporary, part-time, working 24 hours per week, with an expected end date of December 8, 2026. New hires will start at the base wage, with potential differentials for Hmong and Spanish speakers who pass a language exam.

Requirements

High school diploma or GED.
One to three months of related experience and/or training.
Strong people skills and the ability to establish constructive professional working relationships among a diverse workforce.
Ability to work as a member of a team and independently as needed.
Ability to manage difficult or confrontational situations in a calm, consistent, and equitable manner.
Ability to write routine reports and correspondence.
Ability to convey complex concepts in a clear, concise, and logical manner to a variety of audiences.
Ability to effectively represent ODCHC’s interests in the community and maintain effective working relationships among co-workers, public, private, and professional groups.
Strong computer skills with specific aptitude in Microsoft Office Suite and/or Electronic Medical Records (EMR).
Adheres to ODCHC’s policies and procedures.

Nice To Haves

Related experience or customer service training preferred.
Hmong and Spanish speakers who successfully pass a language exam will receive a minimum additional .75 hourly differential to their wage.

Responsibilities

Welcome and check in patients, greet visitors, and ensure they are directed to the appropriate staff member.
Provide courteous and professional assistance to patients in person and over the phone.
Demonstrate “Patient First” behaviors that reflect world-class customer service standards.
Assist patients with scheduling, rescheduling, and coordinating appointments to meet their needs.
Apply trauma-informed care and de-escalation techniques after completing required training.
Utilize triage tools to route patients to clinical staff for timely assessment and care.
Ensure a clean and sanitized waiting area and work environment to promote patient safety and comfort.
Promote ODHC services in a positive and professional manner, serving as a knowledgeable resource for patients.
Collaborate with medical assistants and providers to maintain efficient patient flow throughout the clinic.
Participate actively in staff meetings and contribute to team-based problem-solving.
Communicate effectively with patients and staff to resolve inquiries and route calls or messages appropriately.
Process patient check-out and schedule follow-up appointments accurately.
Collect fees, co-payments, and past-due balances; reconcile and secure payments at the end of each day.
Post encounters and payments in the system and ensure accurate financial documentation.
Verify and update patient registration information; assist with insurance enrollment as needed.
Review patient forms for completeness and accuracy; issue required documentation promptly.
Create and maintain patient charts and records in compliance with organizational standards.
Monitor and maintain inventory of forms and office supplies to support daily operations.
Adhere to ODCHC attendance policies and perform additional duties as assigned by the supervisor.
Commitment to organizational policies and procedures.
Ability to represent ODCHC’s interests professionally in the community.
Follows and reinforces ODCH Learning Better Together process after training.