Clinical Placement Specialist

NKU Beta Gamma Sigma•Highland Heights, KY

8d•Remote

About The Position

The Clinical Placement Specialist supports the coordination and placement of Nurse Practitioner (NP) students into clinical rotations within the Master of Science in Nursing (MSN) program. This role is responsible for high volume preceptor outreach, managing placement data, ensuring student compliance, and collaborating with internal stakeholders to secure timely and appropriate clinical placements. The position is critical to maintaining accreditation standards and ensuring all students meet required clinical experience requirements.

Requirements

Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
Excellent written and verbal communication skills, particularly in professional outreach and follow-up
Ability to perform high-volume outreach while maintaining attention to detail and accuracy
Proficiency in spreadsheet management and data tracking (e.g., Excel or similar tools)
Strong analytical skills to track, interpret, and report placement data
Ability to work collaboratively within a team environment and across departments
Problem-solving skills and ability to manage urgent placement needs effectively
High level of attention to detail, particularly in compliance tracking and documentation
Ability to maintain confidentiality and handle sensitive information
Minimum: Bachelor’s degree; Healthcare administration, business administration, education, or a related field preferred
Minimum of 1–3 years of experience in healthcare, higher education, clinical coordination, recruitment or administrative support role
Experience with data tracking systems, Microsoft Office

Nice To Haves

Experience working with clinical placements, healthcare providers, Medatrax, or academic programs strongly preferred

Responsibilities

Conduct high-volume outreach to potential preceptors, initiating and maintaining communication to secure student clinical placements
Manage and monitor NP Preceptor email inbox, organizing and responding to inquiries within established timeframes
Develop and maintain detailed, term-specific spreadsheets to track student placement needs, including specialty, location, and compliance status
Coordinate student placements by tracking prior placements, current needs, and placement outcomes
Monitor and update placement statuses, including approvals, declines, and pending opportunities
Collaborate with the Student Placement Coordinator to track and address student compliance requirements using systems such as Sentry and Precheck
Maintain and update preceptor outreach data, ensuring accuracy of contact information, outreach efforts, and placement outcomes
Generate weekly reports on placement progress, including student placement status, compliance issues, and outstanding needs
Participate in team meetings to review student needs and identify placement opportunities
Communicate placement matches and required documentation to students and preceptors
Assist with managing Placement Graduate Assistant, providing guidance and support for outreach activities
Support leadership within Clinical Operations and Outreach with ongoing placement and reporting needs