Clinical Placement & Academic Partnership Coordinator
About The Position
The Clinical Placement Coordinator manages WellPower’s student and trainee placement program and serves as the primary liaison among academic institutions, clinical leadership, trainees, and internal support departments. The role coordinates academic affiliation agreements, placement approvals, onboarding requirements, and compliance documentation. It supports workforce development by fostering academic partnerships, managing placement capacity, maintaining compliance standards, and ensuring a positive and efficient trainee experience throughout the placement lifecycle. This is a hybrid position for candidates residing in the Greater Denver Metro area, with 1–2 days per week on-site and the remainder working remotely. The schedule is Monday through Friday during standard business hours, with occasional evening or weekend hours possibly required upon request. The hiring range is $57,803–$80,995 per year.
Requirements
- High school diploma or equivalent.
- At least two years of experience in healthcare administration, credentialing, compliance, clinical education coordination, workforce development, or a related field.
- Strong organizational, communication, and relationship management skills.
- Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy and confidentiality.
- Proficiency with Microsoft Office applications and database or tracking systems.
Nice To Haves
- Associate’s degree in Healthcare Administration, Business Administration, Human Services, or a related field.
- Experience coordinating student placements, internships, residency programs, or academic partnerships.
- Experience with affiliation agreements and healthcare regulatory or accreditation requirements.
- Experience in behavioral health or other healthcare settings.
Responsibilities
- Coordinate and maintain academic affiliation agreements and placement activities for students, interns, residents, fellows, and other trainees across clinical programs.
- Serve as the primary contact for academic institutions regarding placement opportunities, requirements, timelines, documentation, and capacity.
- Coordinate placement requests and match trainees with clinical programs, supervisors, and preceptors based on organizational capacity and program needs.
- Track placement dates, assigned supervisors, academic requirements, and rotation schedules.
- Monitor placement capacity and collaborate with clinical leaders to align placements with supervision availability, operational priorities, and program needs.
- Provide trainees with onboarding guidance and communicate requirements, deadlines, expectations, and organizational policies.
- Support workforce development and recruitment initiatives by maintaining relationships with educational partners and promoting placement opportunities.
- Collaborate with Legal, Compliance, Clinical Leadership, and other stakeholders to complete affiliation agreements in a timely manner.
- Maintain a repository of executed agreements, monitor renewal deadlines, and ensure placements occur under fully executed agreements when required.
- Collect, review, verify, and maintain trainee documentation, including applications, professional liability insurance, licensure verification, certifications and training records, background checks, immunization and health documentation, and organizational forms and acknowledgments.
- Conduct preliminary reviews of trainee eligibility and readiness, and escalate eligibility, compliance, or documentation concerns.
- Ensure trainees meet organizational, state, payer, accreditation, contractual, and regulatory requirements before placement start dates.
- Maintain accurate, complete, audit-ready trainee files; identify missing, expired, or non-compliant documentation; and follow up with trainees and academic institutions.
- Collaborate with Credentialing, Compliance, Human Resources, Information Technology, and Clinical Operations to complete onboarding on time.
- Support internal and external audits related to trainee placements, credentialing files, and affiliation agreements.
- Maintain reporting databases and produce placement metrics and dashboards.
- Monitor placement activity, onboarding progress, agreement status, compliance metrics, and trainee volume.
- Prepare reports and dashboards on placement activity, program capacity, and academic partnerships.
- Identify and support process improvements to increase placement efficiency, compliance, and stakeholder experience.
- Maintain a trauma-informed environment of wellbeing.
- Perform other duties as assigned.
Benefits
- WellPower offers a robust benefits package; details are available at https://wellpower.org/workplace-of-choice/.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
High school or GED
