Clinical Operations Assistant, Perioperative Services

UW Health • Madison, WI

1d • Hybrid

About The Position

UW Health is seeking a Clinical Operations Assistant to support payroll, staff scheduling, leadership, and administrative operations for Perioperative Services. The role includes serving as a resource for staff and leaders on payroll, scheduling, time-off requests, and related policies; coordinating departmental administrative work; and monitoring compliance with policies and procedures.

This is a hybrid position based at East Madison Hospital in Madison, Wisconsin. After the training period, the employee works onsite two to three days per week and from home the remainder of the week. The schedule is 100% FTE, Monday through Friday, with an eight-hour day scheduled between 7:00 a.m. and 4:30 p.m.

UW Health describes East Madison Hospital as its newest hospital and an advanced hospital and wellness center. Its approach to health care includes partnering with patients in health and wellness, in addition to diagnosing and treating illness.

Requirements

• At least 1 year of experience in an administrative support role.
• No minimum education required.

Nice To Haves

• High school diploma or equivalent.
• Associate's degree in Business Administration or a related field.
• At least 3 years of experience in an administrative support function.
• Previous experience in a health care setting.

Responsibilities

• Lead and support payroll and staff scheduling, including daily timekeeping review, payroll corrections, schedule updates, and compliance with organizational policies and pay practices.
• Serve as a primary resource for staff and leaders on payroll, scheduling, time-off requests, and related policies; provide accurate guidance and timely issue resolution.
• Support leaders by managing calendars, maintaining agendas, taking meeting minutes, and coordinating activities and schedules for management and department teams.
• Coordinate administrative aspects of Perioperative Services, including preparing reports, researching issues, and helping update policies, procedures, manuals, and administrative tools.
• Ensure departmental and staff compliance with policy and procedure requirements, including quality-control monitoring of time-sensitive processes and workflows.
• Purchase supplies, materials, services, or equipment.

Benefits

• Health and dental insurance.
• Paid time off.
• Retirement plans.
• Two-week paid parental leave.
• Adoption assistance.
• Full-time benefits for part-time positions at 60% FTE or higher.
• Schedule and shift options intended to offer flexibility and work-life balance.
• Resources through the UW Health Employee Wellbeing Department supporting emotional, financial, and physical well-being.
• Tuition benefits for coursework associated with career advancement.
• Opportunity to earn a referral bonus for referring applicants to open, posted positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed