Clinical Operations Assistant, Perioperative Services

University of Wisconsin Hospitals and Clinics Authority•Madison, WI

1d•Hybrid

About The Position

The Clinical Operations Assistant supports administrative and operational functions for Perioperative Services, with a focus on payroll, staff scheduling, leadership support, and departmental compliance. The role works a day shift Monday through Friday, scheduled for eight hours between 7:00 a.m. and 4:30 p.m. It is hybrid: after the training period, the employee works two to three days per week at East Madison Hospital in Madison, Wisconsin, and the remainder from home. The assistant serves as a resource for staff and leaders on payroll, scheduling, time-off requests, and related policies, and provides administrative coordination for department management and teams. The role also helps maintain policy and procedure materials, monitor time-sensitive workflows, and purchase supplies, services, materials, or equipment.

Requirements

At least 1 year of experience in an administrative support role.
High school diploma or equivalent is preferred.
An associate's degree in Business Administration or a related field is preferred.
Three years of experience in an administrative support function is preferred.
Previous experience in a health care setting is preferred.

Nice To Haves

Associate's degree in Business Administration or a related field.
Three years of experience in an administrative support function.
Previous experience in a health care setting.

Responsibilities

Lead and support payroll and staff scheduling, including daily timekeeping review, payroll corrections, schedule updates, and compliance with organizational policies and pay practices.
Provide staff and leaders with guidance on payroll, scheduling, time-off requests, and related policies, and resolve issues in a timely manner.
Support leaders by managing calendars, maintaining agendas, taking meeting minutes, and coordinating activities and schedules for management and department teams.
Coordinate administrative aspects of Perioperative Services, including preparing reports, researching issues, and assisting with updates to policies, procedures, manuals, and administrative tools.
Ensure departmental and staff compliance with policy and procedure requirements, including quality control monitoring of time-sensitive processes and workflows.
Purchase supplies, materials, services, or equipment.

Benefits

Health and dental insurance.
Paid time off.
Retirement plans.
Two weeks of paid parental leave.
Adoption assistance.
Full-time benefits for part-time work for positions at 60% FTE or higher.
Options for a variety of schedules and shifts that offer flexibility and work-life balance.
Resources through the UW Health Employee Wellbeing Department supporting emotional, financial, and physical well-being.
Tuition benefits eligibility for coursework associated with career advancement.
Opportunity to earn a referral bonus for referring people to open, posted positions.