Clinical Engineering Field Support Specialist

TRIMEDX•Indianapolis, IN

9d•Hybrid

About The Position

The Clinical Engineering Field Support Coordinator II provides clerical and administrative support for Clinical Engineering. The Field Support Coordinator organizes and develops information and materials necessary for meetings, special projects, and reports and acts as a liaison between Managers and other leaders. This position acts as a resource and provides support for the Field Operations, provides database support, and professionally represents TRIMEDX in all interactions by demonstrating a commitment to the TRIMEDX vision, mission, and core values. This position is managed centrally from the Corporate Office. This position will be part of a Field Operations administrative support pool. A ticket system is used to track work requested by those in Clinical Engineering supported by the Field Support Coordinator Team.

Requirements

Minimum 3 yrs office experience providing clerical and administrative support is preferred
Experience in data management preferred
Must be organized and able to communicate effectively (written or orally)
Must be task oriented and able to complete assigned tasked on time
Must be able to multi-task in support of the Field Operations
Knowledge of Microsoft Office applications required
Ability to manage time and set priorities amidst multiple tasks and deadlines
Ability to work effectively with other team members
Strong interpersonal and telephone skills
Strong written and verbal communication skills

Nice To Haves

associates degree preferred

Responsibilities

Provide clerical and administrative support for staff
Organize and develop information/materials necessary for meetings, special projects, presentations, and reports
Interact with and provide support to all departmental infrastructure, including human resources, payroll, benefits, service operations, finance, and information technology
Manage travel arrangements and expenses, as needed.
Place orders for Indirect items in procurement system as outlined by TRIMEDX Supply Chain
Perform additional support tasks: coordinate meetings (including QVRs and team meetings), calendar management, prepare documents, take notes/minutes, send reminders/responses, maintain files and records.
Maintain documents: EOC Reports, QVR documents and minutes, and other documents as needed (Org chart/pictures)
Schedule meetings as requested.
Provide regional support for company sponsored events.
Establish and maintain record keeping systems and processes
Compile data for routine and special reports, utilizing Microsoft products including Word, Excel and PowerPoint to prepare spreadsheets charts and graphs, Utilize and work with various database software programs.
Compile daily, weekly, and monthly reports.
Act as a data resource and assist other departments, Managers and Directors as needed.
Maintain RSQ data, including approving/updating primary and secondary PM Tech, reassigning workorders, updating Warranty Information (including start/end dates), updating ROTA, and additional items, as directed.
Participate in obtaining information for various projects by contacting subject matter experts and resources at TRIMEDX and the hospital as required.
Monitors compliance within various Divisional and TRIMEDX projects and tasks
Coordinates and consolidates data collection and information requests, from Region(s) or System(s)
All other duties as assigned.