Clinical Educator / IVF Coordinator
Aspire Fertility Austin•Sandy Springs, GA
•Onsite
About The Position
We are seeking an experienced Clinical Educator / IVF Coordinator (RN). If you are committed to growth in a welcoming work environment, this may be a great fit for you. We seek to fill this role with a nurse who will provide excellent and compassionate clinical patient care based upon the nursing process; being effectively involved with maintaining the standard of care for assigned patients through assessment, planning, implementation and evaluation.
Requirements
- Graduate of an accredited Registered Nursing (RN) program or Licensed Practical Nurse (LPN) program. Equivalent clinical experience in reproductive medicine may be considered based on organizational needs.
- Minimum of three years of reproductive endocrinology/fertility clinical experience preferred.
- Previous IVF Coordinator experience strongly preferred.
- Previous experience training, mentoring, or educating clinical staff preferred.
- Experience with electronic medical records (EMR/eIVF) preferred.
Responsibilities
- Develop, coordinate, and implement onboarding and orientation programs for new clinical employees.
- Create standardized competency-based training plans for PCC’s, IVF Coordinators and other clinical staff.
- Evaluate clinical competencies through observation, skills validation, and documentation.
- Develop educational materials, competency checklists, workflow guides, and clinical reference resources.
- Coordinate ongoing continuing education and annual competency assessments.
- Provide coaching, mentoring, and performance feedback to clinical staff.
- Collaborate with clinical leadership to identify educational needs and implement improvement plans.
- Assist with cross-training initiatives to improve staffing flexibility and operational stability.
- Ensure staff education aligns with evidence-based practice, physician preferences, accreditation standards, and organizational policies.
- Participate in clinical workflow improvement projects and implementation of new technology and clinical processes.
- Support and lead new technology tools to ensure staff are fully trained on clinical workflows
- Serve as a clinical resource and subject matter expert for physicians and staff.
- Promote a collaborative, patient-centered culture focused on teamwork and accountability.
- Support employee engagement, retention, and professional development.
- Assist leadership with clinical process improvement and standardization initiatives.
- Participate in committee meetings, policy development, and special projects.
- Develop, maintain and communicate clinical staffing schedules in collaboration with the Director of Nursing
- Serve as primary point of contact for staff call-outs; coordinate coverage and adjust schedules as needed to ensure safe, continuous patient care.
- Act as the on-site clinical lead, providing day-to-day guidance and support to clinical staff while escalating issues to the Director of Nursing as appropriate.
- Coordinate all aspects of the patient's IVF treatment cycle from initial consultation through pregnancy testing and follow-up.
- Educate patients regarding fertility treatment plans, medications, procedures, timelines, and expectations.
- Serve as the primary point of contact for assigned patients, providing timely communication and compassionate support.
- Coordinate physician orders, laboratory testing, imaging, medication instructions, and treatment scheduling.
- Monitor patient progress and communicate treatment changes under physician direction.
- Collaborate with physicians, embryology, andrology, business office, surgery center, and satellite locations to ensure seamless patient care.
- Document all patient interactions accurately within the electronic medical record.
- Ensure compliance with practice protocols, regulatory standards, and patient confidentiality.
- Assist with prior authorizations, medication coordination, and specialty pharmacy communication as needed.
- Participate in quality improvement initiatives designed to improve patient satisfaction and clinical outcomes.
Benefits
- Medical, dental, and vision plans
- Complimentary basic life insurance
- Employee Assistance Program
- Long-term disability insurance
- FREE employee only healthcare coverage option
- Comprehensive fertility benefits
- Adoption assistance
- Surrogacy support
- Generous maternity, paternity, and partner leave
- 18 days of PTO annually
- 11 paid holidays
- One floating holiday
- 401(k) plan with competitive company match
- Full vesting after 2 years
- Company-funded Lifestyle Spending Account
- Health Savings Account (HSA) with regular employer contributions
- Employee Referral Program
- Continuing education reimbursement
- Dedicated time off for professional development
- Premium Calm Health app subscription
- Emotional well-being and work-life resources through Employee Assistance Program (EAP) with SupportLinc
- Additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
