Clinical Education Coordinator - School of Podiatric Medicine

The Lake Erie College of Osteopathic Medicine•Erie, PA

17h•Onsite

About The Position

The Clinical Education Coordinator provides comprehensive coordination and administrative support for LECOM’s 3rd and 4th year podiatric medicine students. The primary responsibilities include coordinating student clinical rotations, scheduling, credentialing and compliance requirements, clinical education systems, evaluations, and related student records. This role demands a high level of organization, attention to detail, independent judgment, and consistent coordination across various systems, departments, students, clinical sites, and other stakeholders. The coordinator is responsible for gathering information from multiple sources, verifying its accuracy and completeness, identifying and resolving discrepancies, and ensuring that information is accurately reflected across all applicable institutional and clinical education systems. This position acts as a crucial operational link between students, clinical education leadership, external clinical sites, and college departments, ensuring that all clinical education requirements, schedules, documentation, and records are complete, accurate, current, and effectively communicated.

Requirements

Strong computer literacy with Office 365 (Word, PowerPoint, Excel, Teams…etc.)
Accurate data entry and typing skills
Excellent organizational skills
Maintaining an established work schedule
Ability to be self-reliant and follow instructions
Ability to create and proofread documents, schedules, reports, slide decks
Sound decision making capabilities and the ability to work independently and as directed
Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality
Possess excellent grammar, writing and proofreading skills
Experience in using various office equipment, i.e. copier, fax, scanner, etc.
Ability to work in a fast-paced environment that requires multitasking
Effectively using interpersonal and communications skills including tact and diplomacy
Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through
Assessing and prioritizing multiple tasks, projects, and demands
Maintaining high level of confidentiality of work-related information and materials
Establishing and maintaining effective working relationships
The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests
The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations
The ability to devote full attention and energy to the important work of LECOM in a timely fashion
Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.
Efficient and effective verbal and written communication skills
Multi-task and problem solve
Prepare reports
Proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

Nice To Haves

Experience with program administration software (MedHub/eValue)
Experience with rotation management systems (mCE, Clinician Nexus)
Experience with Learning management platforms (Canvas LMS)
Experience with SalesForce
An associate or bachelor’s degree
A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment

Responsibilities

Coordinate and maintain student clinical rotation schedules, including in-house and external rotations, ensuring accurate placement, scheduling, and communication across students, clinical sites, and institutional departments.
Manage site-specific rotation and credentialing requirements, including use of external systems and platforms as required by individual clinical sites.
Coordinate fourth-year clinical rotation scheduling by integrating information from students, AACPM Clerkship, GME, external clinical sites, and other sources; review schedules for completeness and accuracy and resolve discrepancies as needed.
Manage student clinical credentialing and compliance requirements, including collection, verification, maintenance, and submission of required documentation to clinical sites and institutional systems.
Administer and maintain the college’s clinical education information system (eValue), including student schedules, credentialing and compliance data, clinical evaluations, case logs, user and preceptor information, and related clinical education records; enter, update, verify, and report data as needed to support program operations.
Coordinate student clinical evaluations and related academic processes, including monitoring completion, following up on outstanding requirements, processing grading data as required, and maintaining accurate academic and clinical education records.
Serve as an administrative liaison among students, faculty, clinical sites, preceptors, affiliated organizations, and college departments, coordinating clinical education requirements, facilitating timely communication, and resolving routine issues and outstanding requirements.
Reconcile and verify information across multiple systems and stakeholders, identifying missing, inconsistent, or inaccurate information and independently coordinating appropriate follow-up and resolution.
Serve as the college administrative coordinator for AACPM Clerkship and NMS CASPR Match processes, including maintaining student information, submitting required materials, monitoring deadlines, and tracking schedules and results.
Maintain clinical education resources and administrative materials, including Canvas content, recurring scheduling documents, reports, correspondence, and related student and program records.
Provide ongoing administrative and operational support to the clinical education program and leadership, maintaining confidentiality and security of student and program information in accordance with FERPA, applicable laws, and institutional policies and procedures, and exercising independent judgment in managing competing priorities, deadlines, and routine clinical education issues.
Demonstrate knowledge and understanding of accreditation processes, governing body responsibilities, and overall operation of the institution.
Promotes and preserves the mission of LECOM; Participates in designated Institutional activities; Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and Other duties as needed / assigned by the Dean and/or his/her designee to maintain efficient and effective daily operations.