4 time

Gritman Medical Center•Moscow, ID

43d•Onsite

About The Position

This role focuses on Employee Health Administration, Occupational Health Support, Compliance and Reporting, and General Administrative Support. The Clinical Assistant will maintain confidential employee health files, assist with onboarding health requirements, track compliance with mandatory vaccinations and screenings, and coordinate employee health appointments. They will also support the administration of workplace injury and illness reports, manage return-to-work documentation, and assist with various health screenings and clinics. Compliance with regulations, maintaining records, and generating reports are key aspects, along with providing general administrative support and answering employee questions regarding health requirements.

Requirements

Proficiency with Microsoft Office applications and electronic recordkeeping systems.
Strong organizational, communication, and customer service skills.
Ability to maintain strict confidentiality.
Ability to prioritize multiple tasks and work independently.
Strong attention to detail and accuracy.
Ability to handle sensitive and confidential information professionally.
Effective interpersonal skills with employees, leaders, providers, and external agencies.
Strong problem-solving and organizational skills.

Nice To Haves

Medical Assistant (MA) certification or Licensed Practical Nurse (LPN) licensure.
Experience in healthcare, employee health, occupational health, human resources, or medical office settings.
Knowledge of workers’ compensation, OSHA regulations, immunization requirements, and employee health practices.
Experience with electronic medical records and healthcare documentation.

Responsibilities

Maintain confidential employee health files in accordance with HIPAA and applicable regulations.
Assist with onboarding health requirements, including health questionnaires, immunization reviews, and required screenings.
Track employee compliance with mandatory vaccinations, TB testing, fit testing, and other occupational health requirements.
Schedule and coordinate employee health appointments and follow-up activities.
Monitor and maintain employee health databases and documentation systems.
Coordinate flu vaccination clinics and other employee health activities.
Assist with employee health screenings and educational programs.
Assist with the administration and documentation of workplace injury and illness reports, including first report of injury filings.
In communication with the Occ Health RN, coordinate workers’ compensation paperwork.
Manage employee return-to-work documentation and restrictions.
Under the direction of the Occ Health RN, support post-offer, pre-employment, and annual occupational health screenings.
Assist in ensuring compliance with federal, state, and local occupational health regulations.
Maintain OSHA and other regulatory records as assigned.
Manage Electronic Health Records (EHR) as needed for proper recordkeeping.
Generate reports related to employee health compliance and program participation.
Support accreditation and regulatory surveys by providing required documentation and records.
In consult with Occ Health RN, answer employee questions regarding employee health requirements and processes.
Prepare correspondence, forms, and reports.
Maintain inventory of employee health supplies and coordinate ordering as needed.
Perform other duties as assigned.