Clinical Applications Analyst/Planner & Coordinator

Capstan Medical, Inc.•Santa Cruz, CA

1d•Hybrid

About The Position

As a Clinical Applications Analyst/Planner & Coordinator, you will serve as the operational backbone of our mitral valve replacement studies, working across physician training, case planning, and site logistics. The role is fast-paced and evolving, requiring excellent organizational and project management skills, with the ability to travel to sites domestically and internationally.

Requirements

Bachelor’s Degree in biological sciences or a lifesciences field or hospitality.
3+ years of operations, project coordination, or program management experience; backgrounds in hospitality operations, healthcare, CRO, or regulated industry environments are all welcome
Ability to work onsite in Santa Cruz as needed
Ability to travel up to 20% of the time with overnight stays
Ability to work outside the Monday–Friday, 9am–5pm schedule as needed to support cases and site activities across time zones

Nice To Haves

Prior exposure to clinical research, medical device operations, or a hospital/health system environment is a strong plus — not a requirement at hire
Familiarity with project tracking tools (Smartsheet, Asana, Monday.com) and/or EDC platforms (Castor) preferred

Responsibilities

Plan and execute international and domestic case support and physician training across investigational sites, coordinating scheduling, facility logistics and reservations, device demonstrations, and simulation labs
Manage patient screening pipeline of incoming patient echo, CT, medical history, imaging downloads, internal screening team reviews, and external screening committee reviews.
Assemble, maintain, and manage logistics for physician training kits and device demonstration kits.
Create or manage digital resources and tools for patient screening, such as Clario, and manage controlled documentation in documentation systems, such as Propel.
Track training completion, document attestations, and maintain training records in the Trial Master File (TMF)
Partner with site research coordinators, hospital staff, local 3PLs, service engineering, to create a site case plan and communicate planning to internal and external stakeholders, which include physicians, hospital staff, case support team, and leadership.
Collaborate with clinical affairs to ensure baseline screening/eligibility data quality and completeness in electronic data capture (EDC) system
Oversee device and supply logistics to clinical sites, ensuring accurate inventory, timely shipment, and accountability documentation
Analyze data to create metric reports on trial screening and patient pipeline.