Clinic Coordinator (Evening Part-Time)

Rehab 2 Perform • Leesburg, VA

5d • $19 - $22 • Onsite

About The Position

Rehab 2 Perform is seeking a Clinic Coordinator to oversee the daily operations of their clinic. This role involves communicating and delegating to other staff, managing physical therapists' schedules, and ensuring outstanding customer service. The ideal candidate will be able to efficiently multitask in a fast-paced environment. The work environment is suited for individuals looking for a combination of athletics and health care, with a team determined to empower all clients.

Requirements

• Experience with Electronic Medical Records (EMR) and scheduling software.
• Accurately and efficiently uses technology in the office (computer, scanner, iPad, credit card machine), and any software required.
• Customer service / relations experience.
• Willing to work under direction and take instructions and corrections.
• Ability to reason, to remember names and details of instructions.
• Must be alert, adaptable, and flexible.
• Professional manner; thoughtful of others, gentle and courteous.
• Ability to organize and prioritize as things change and the atmosphere is fast-paced.
• Comfortable taking initiative (Self-starter).
• High school graduate or equivalent.

Nice To Haves

• Knowledge and use of PromptEMR, Revflow and other healthcare software is favorable.
• Superficial knowledge of the reasons for patient care including physiology, anatomy, and neurology is helpful, but not required.
• Previous experience in a clinical setting (hospital or physical therapy clinic) with an understanding of medical billing practices and medical terminology (CPT and ICD10 codes) is a plus.
• Experience using G-Suite products (i.e. Google Docs, Gmail, Calendar).

Responsibilities

• Oversee the daily operations of the clinic.
• Communicate and delegate to other staff.
• Effectively manage the physical therapists' schedule.
• Prepare the patient for treatment by collecting payments and paperwork.
• Perform housekeeping duties of the department/facility.
• Verify insurances and authorizations of visits.
• Delegate and coordinate tasks with other Clinic Coordinators, Physical Therapists, Site Directors, and Corporate Management.
• Accurately enter charges (copays, co-insurance, and bill payments).
• Review daily patient payments.
• Prepare and coordinate in-services and events with Site Director and Corporate Management.
• Perform clerical duties, such as taking inventory, ordering supplies, answering the telephone, or taking messages.
• Assist patients with paperwork when necessary.
• Communicate arrival of clients and help ensure timeliness of sessions.
• Multi-task job tasks and responsibilities with the ability to complete them in an expected timeframe.
• Maintain a neat and organized workspace and ensure cleanliness within the facility.
• Understand and assist in the patient's plan of care in regards to scheduling appointments, lost patients, and proactively rescheduling appointments.
• Follow up and review daily reports and proactively communicate the need for a prescription, authorization/referral/precertification to ensure there are no delays with patient care.

Benefits

• Health Insurance benefits (Medical, Dental, Vision) will be presented to full time employees.
• $300 monthly stipend for those who enroll in medical benefits.
• Investment options are available through a 401k plan, following six (6) months of employment and 500 hours worked.
• Full time staff receive a minimum of 10 paid days off and seven (7) paid holidays per year.
• Vacation increases incrementally with longevity with the company.
• Opportunity for growth & promotion.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED