Clinic Coordinator

Rejuvenation•Calgary, AB

About The Position

Welcome to Rejuvenation! Rejuvenation Medical Group is Western Canada’s fastest-growing family of dermatology and multi-disciplinary medical offices. From modest beginnings dating back to 1984, Rejuvenation is a pioneer in delivering exceptional care to communities in Alberta, British Columbia, and Ontario. We specialize in skin health, dermatologic concerns, and an array of cosmetic and aesthetic services for all skin types. At Rejuvenation, the possibilities are endless. Rejuvenation proudly offers career advancement opportunities through ongoing training and educational support. For those looking to take their career to new heights, our organization is perfect for you. Rejuvenation is consistently growing into new markets and promoting talent from within; we love to see our employees succeed!

Requirements

Diploma or certificate in Office Administration, Business, or a related field.
Minimum of 2–3 years’ experience in an administrative or operations coordination role.
Excellent organizational skills with attention to detail in documentation and reporting.
Proficient in Microsoft Office Suite and clinic scheduling or management software.
Strong written and verbal communication skills for internal team coordination.
Ability to manage multiple tasks and deadlines in a fast-paced clinical environment.
Commitment to confidentiality and professionalism when handling sensitive information.

Responsibilities

Ensure facility meets and exceeds standard cleanliness levels
Assist with monitoring inventory and placing orders, including medical supplies, office supplies, clinical trials materials, products, and/or spa supplies as needed
Maintain strong working knowledge of all products and service offerings
Assist with coordinating staff lunch and learn sessions with vendors and products representatives
Provide general clinic support to ensure all teams have the resources needed to be successful. Assist with administrative duties such as scanning, scrub orders, Google review responses, Textline messages, and other patient communications
Attend regular team meetings
Provide day-to-day support to Team Leads
Ensure clients are provided with the “U” experience throughout their entire visit to the facility
Provide first tier troubleshooting for patient concerns
Support and coordinate staff and physician training sessions in partnership with clinic operations manager and corporate trainer
Provide general clinic support when Clinic Operations Manager is absent
Other duties and administrative support as required.