Clinic Administrative Assistant - Part Time

Fresenius Medical Care•Ottumwa, IA

2d•Hybrid

About The Position

Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment. This role involves supporting various administrative functions within a healthcare setting, including correspondence, record keeping, scheduling, and basic financial tasks. Additional responsibilities may focus on specific departments or locations, as detailed in applicable addendums.

Requirements

High School Diploma required
Minimum 6 months relevant experience without a degree
0-6 months experience with an Associate degree or secretarial school
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred.
Good verbal communication skills.
Pleasant telephone manner.

Responsibilities

Preparing and typing routine correspondence, form letters and reports.
Answering telephone & routing calls to the appropriate person.
Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
Setting up and maintaining filing systems and basic databases as applicable.
Completing forms and reports as required by the various company offices and outside vendors and agencies.
Recording the minutes of meetings and providing the resulting documents as necessary.
Making copies of correspondence and other printed matter as required by manager.
Preparing purchase orders using the appropriate software application.
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
Distributing incoming mail.
Maintaining calendar and daily schedules.
Scheduling appointments & arranging meetings.
Maintaining inventory of the necessary office forms and supplies.
Assisting with various basic personnel administrative functions as needed.
Acting as backup to other clerical personnel in office as needed.
Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
Assists with month-end reporting requirements.
Assists in auditing records for ongoing compliance with medical records standards.
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
Organizes travel for patients by contacting and providing requested medical records.
Coordinates with transient patient paperwork.
Coordinates transfer placements and confirmations along with Clinical Manager.
Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
Assist with medical appointment referrals and scheduling.
Assist with transportation coordination and referrals.
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.